EFC - Security paper for certificates
Closed State & local contract opportunity Posted
- Solicitation number
- 1447
- State
- Idaho
- Responses due
Opportunity facts
- NIGP code
- UNSPSC code
Opportunity details come from sms-idaho-prd.tam.inforgov.com. Updated .
About this opportunity
The Idaho Department of Health and Welfare is seeking supplier input on a requested exemption from competition for the purchase of security paper for vital records (birth, death, marriage, and divorce certificates), with a decision deadline of September 23, 2026. The exemption, if approved by the DOP Administrator, would allow procurement without competitive bidding under IDAPA 38.05.01.042.05, which permits exemptions when competition is determined impractical, disadvantageous, or unreasonable.
The Idaho Bureau of Vital Records requires approximately 4,000 sheets of specialized security paper per week, incorporating intaglio features, serialization, and embedded security elements. The proposed one-time purchase total is $71,456.00, with an exemption validity period of one year to allow the Department time to terminate its existing contract and issue a new competitive solicitation.
The exemption request is justified by documented performance failures from the current contracted supplier, BCA, operational since May 2024. Documented defects include intaglio border failures, ink offsetting, severe print failures resulting in approximately 25 percent certificate rejection rates, inadequate corrective action responses, and production delays due to equipment failures. Independent third-party laboratory testing confirmed specification breaches including below-minimum paper thickness and excessive porosity. The Department currently maintains just over six weeks of known good quality paper on hand and faces critical operational risk if supply depletes, which would impair the bureau's ability to issue vital records essential for school enrollment, government benefits, Real ID and passport applications, and estate administration.
The DOP Administrator approved the exemption on September 17, 2026, pending additional conditions. Suppliers may submit information supporting or contradicting the exemption claim by September 23, 2026 via the IPRO supplier attachments section or to purchasing@adm.idaho.gov. The proposed supplier under the exemption is Veritrace.
Opportunity text
The Idaho Department of Health and Welfare has requested an exemption from competition for the purchase of Security paper for the Department including birth, death, marriage and divorce certificates. If approved, an exemption from competition may allow the agency to procure the property with limited or no competitive process. Exemption from competition is at the discretion of the DOP Administrator. In the interest of transparency, DOP is offering suppliers the opportunity to review this requested exemption and provide relevant information. The decision remains discretionary, and suppliers have no right to appeal the Administrator's decision. Suppliers are invited to provide information that may help the DOP Administrator make a decision regarding this requested exemption from competition. Please review the Agency's request, attached in the Buyer Attachment section of IPRO. You are invited to provide information that may help support or contradict the claim that competition would be impractical, unreasonable, or disadvantageous to the State under the circumstances. Submit your information by attaching it in the Supplier Attachments section of IPRO and submitting your response or emailing purchasing@adm.idaho.gov. To be considered by the Administrator, all information must be submitted prior to the closing date and time listed in IPRO.
Files
| File | Type | Posted |
|---|---|---|
| Req_OTE_Security Paper_DHW 9.17.26.pdf | ||
| DHW - Security paper 9-18-2026.pdf |
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