Fine Paper-Recycled -Annual Contract

The State of South Dakota, through its Office of Procurement Management, is soliciting sealed bids under IFB #26IFB20799 for recycled fine paper for South Dakota State Agencies, with bids due November 17, 2026. The annual contract runs December 1, 2026 through November 30, 2027, and the State will issue it to one or more vendor(s).

The 46 line items cover bond paper (watermarked and 25% rag), carbonless multi-part forms in 2-part and 3-part reverse-sequence configurations, cover stock in multiple colors, dual-purpose xerographic and offset paper in various sizes and colors, prepunched dual-purpose paper, index stock in multiple weights, offset paper, vellum finish paper in colors, and carbonless padding compound. Every product must meet minimum brightness of 92 or greater, minimum opacity of 88 or greater, and designated finishes. Products are ream-wrapped with varying sheets per ream and cartons per unit. Several line items, particularly the carbonless multi-part forms, are special orders, and vendors must identify color options for applicable categories.

Awards go to the lowest responsible and responsive bidder whose bid meets all IFB requirements and specifications, typically within forty-five days of bid opening. Vendors must register in the State's electronic procurement system at no cost and comply with South Dakota Secretary of State corporate registration before award, unless claiming a statutory exemption. Contractors must make best efforts to use minority business enterprises for subcontracts exceeding $5,000 involving non-personal services. Delivery occurs within thirty days of order receipt unless otherwise specified, shipped F.O.B. destination. The State reserves the right to purchase from alternative sources if contract prices become excessive. Payment follows the South Dakota Prompt Payment Act (SDCL 5-26), requiring payment within forty-five days of receipt and acceptance.