Request for Quote (RFQ) - White Bond Paper

The Orange County Transportation Authority is requesting quotes on white bond paper under RFQ 250235, with quotes due May 13, 2026 at 11:00 a.m. No set-asides, preferences, or DBE goals apply. The evaluation criterion is cost at 100 percent weight.

The scope is 8-inch by 11-inch xerographic white bond paper at 96 brightness and 20 lb. weight, delivered in 10-ream packages (5,000 sheets per case), with anticipated monthly usage of approximately 80 cases. Paper will support high-speed copiers, color production presses, laser printers, and office copiers. All deliveries must be made to the OCTA Print Shop at 600 South Main Street, Basement, Orange, California 92868. The vendor is responsible for complete delivery and offloading; the freight elevator has a 4,000-pound capacity with door dimensions of 48 inches width by 84 inches height, which may require pallet breakdown.

The contract budget is $55,000 for the initial one-year term effective July 1, 2026 through June 30, 2027, with two one-year renewal options available. Pricing must be firm-fixed for the entire term with no increases permitted during the contract year, though any price decreases automatically extend to the Authority. The incumbent is Kelly Spicers under Purchase Order B54190. Award will be made to the lowest responsive and responsible bidder on a lump-sum basis with no guaranteed usage volume.

Vendors must bid all line items to be considered responsive. Firms must submit Commercial General Liability ($1 million per occurrence / $2 million aggregate), Automobile Liability ($1 million combined single limit), and Workers' Compensation with waiver of subrogation and Employers' Liability ($1 million per accident and disease), with proof of insurance submitted within ten calendar days of the effective date. All firms must certify non-subject status to Ukraine/Russia-related economic sanctions under Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065. Questions are due May 5, 2026 at 4:00 p.m., with responses issued by May 8, 2026. Award is anticipated June 15, 2026.