Office Supplies for Luzerne County and the Agencies Ref#11092026BPD
Open State & local contract opportunity Posted
- Solicitation number
- US.262693
- State
- Pennsylvania
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from pennbid.bonfirehub.com. Updated .
About this opportunity
Luzerne County Purchasing Department is soliciting bids under Ref# 11092026BPD to furnish and deliver office supplies for Luzerne County and its agencies, with questions due November 23, 2026 at 10:30 a.m. EST through PennBid and bids due December 2, 2026 at 10:30 a.m. EST.
The solicitation covers 73 line items ranging from rubber bands, paper clips, and binder clips to envelopes, folders, notepads, writing instruments, tape, staplers, labels, and storage boxes, with quantities from 4 to 3,000 units per item. Deliveries are ordered by Purchase Order only, as needed, F.O.B. Point of Destination, to county buildings and senior centers listed in Appendix A-3. Delivery is due within two business days of order receipt. Because county storage is limited, no bulk lots ship unless the Director of Purchasing or a designated agent requests them. The awardee must establish a web portal or webpage for electronic ordering and must notify the county of partial shipments and backorders.
The contract runs one year, January 1, 2027 through December 31, 2027. Required insurance includes Commercial General Liability of $1 million per occurrence, Automobile Liability of $1 million combined single limit, Excess Umbrella Liability of $2 million, and statutory Workers' Compensation, with certificates due before the contract start date. Bid prices must be firm without regard to automatic renewal or price escalation clauses. The county may award to a single qualified bidder or reject all bids, and it reserves the right to audit vendor records and performance.
Submission requires signed Appendix A-2 and A-4 uploaded to PennBid, with pricing on the bid tables matching Appendix A-4. Appendices B, C, and F (Questionnaire, Non-Collusion Affidavit, and Signature Page and Certification) are also required. Responders bear any PennBid fees.
A bid tabulation for the prior cycle, Ref 10092025BPD, shows three responders: E-Clips USA, which submitted "No Bid" on most items, Phillips Supply Company at $119,533.98 total, and W.B. Mason Co. Inc. at $89,980.97 total, the lowest overall.
Opportunity text
The Luzerne County Purchasing Department is soliciting bids from prospective proposers to furnish and deliver Office Supplies for Luzerne County and the Agencies. All prospective proposers must submit their bids no later than Wednesday, December 2, 2026 at 10:30 AM EST. The contract period is for one (1) year with the contract start date of 01/01/2027. All deliveries called for by Luzerne County will be done utilizing a Purchase Order (PO) ONLY as the need for the item arises. Prospective proposers must be able to furnish and deliver F.O.B. Point of Destination. A list of delivery addresses are listed below in Appendix A-3. Due to the County's limited storage space, no item or items will be delivered in bulk lots, unless requested by Luzerne County's Director of Purchasing or their designated agent. Prospective proposers must sign and return Appendix A-2 by uploading the document to PennBid. Prospective proposers must sign and return Appendix A-4 by uploading the document to PennBid and providing pricing information on the proper bid tables. The bid pricing on the bid tables should match the pricing provided on Appendix A-4. Questions concerning this bid shall be submitted via the "Ask a Question" feature in PennBid. The deadline for questions is Monday, November 23, 2026 at 10:30 AM EST. Any fees associated with the use of PennBid are the sole responsibility of the responder and not the County.
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