Paper and Envelopes

Broward County, Florida is soliciting bids for paper and envelopes under open-end solicitation OPN2132432B1 for its Office of Public Communications and other County agencies, with responses due November 17, 2026 through BPRO. Certified Small Business Enterprises (SBEs) and County Business Enterprises (CBEs) hold a bid-matching right: a responsive, responsible certified vendor bidding within ten percent of the lowest responsive, responsible bid is offered the opportunity to match it and receive award recommendation. Local business status under Section 1-74 also carries Best and Final Offer consideration or tiebreaker weight, requiring a Broward County physical business address maintained for at least one year before the bid posting date, shown on a valid Broward County business tax receipt, and a completed Location Certification submitted by the solicitation end date.

Paper must meet brightness minimums of 92 for text and 96 for bright white cover, opacity of 88% for text and 94% for cover, moisture content of 4.0 to 6.0%, and smoothness suitable for high-speed digital production. Envelopes must be 24-pound white wove with diagonal seams, laser-safe window film, and compatibility with high-volume digital printing equipment. Vendors price per 1,000 units with a 1,000-unit minimum order. Estimated annual quantities are projections, not guaranteed volumes. Deliveries are due within three business days of purchase order issuance, Monday through Friday from 8:00 a.m. to 4:00 p.m., excluding County holidays, to the Broward County Print Shop at 151 SW 2nd Street, Fort Lauderdale, Florida, or to alternate County facilities designated on individual orders. Vendors bear all freight and delivery costs, provide their own off-loading equipment, maintain climate-controlled warehousing, and may not substitute products without prior written County approval. Backorders are prohibited, and damaged or nonconforming shipments must be replaced at no cost to the County.

The initial term is one year, beginning at award or upon the December 9, 2026 expiration of the current contract, whichever is later. The Director of Purchasing may renew for four additional one-year periods. No price increases apply during the initial term. Renewal increases must be requested at least ninety days before the renewal start date and are capped at the lesser of five percent or the change in the U.S. Bureau of Labor Statistics PPI series PCU32213221. Award goes to the lowest responsive, responsible bidder on total bid price, and all items must be bid for a response to be considered responsive. No contract value is stated, and no incumbent is named.

Required submittals include an Anti-Human Trafficking Affidavit, a Vendor Questionnaire, and a Litigation History form covering three years, each due with the response or within three business days of County request. Insurance requires Broward County as certificate holder and additional insured, general liability of $500,000 per occurrence and aggregate, workers' compensation at statutory limits with $100,000 employer's liability, and a pollution deductible of no more than $10,000. Proof of insurance is not required when delivery is made by common carrier.

Questions must be submitted through BPRO. Under the Cone of Silence, communications about the solicitation with vendors, County staff, and Commission offices are prohibited from advertisement until award, except with Purchasing Division personnel, project managers, and the OESBD Small Business Development Specialist Supervisor. Protests of solicitation specifications must be filed within five business days after posting.