CPA's 2027-005 Paper Supplies, Art & Other Bid

Cooperative Purchasing Agency (CPA), a non-profit warehouse serving 35 Georgia school systems, is soliciting bids on paper supplies, art materials, and related items under Bid 2027-005, with bids and physical samples due September 16, 2026 at 8:45 a.m. and bid opening at 9:00 a.m. the same day.

The scope covers approximately 100 line items including poster board in various colors and quantities, butcher paper rolls, construction paper, composition books, drawing paper, sketch books, notebook paper, chart tablets and pads, and specialty papers for classroom and office use. Annual quantities range from 5 units to 9,000 units per item. Certain items require samples from brands not currently carried or previously sampled by CPA, with specific notation in the bid notes column. The contract runs January 1, 2027 through December 31, 2027, with delivery expected within 30 days of purchase order issuance.

All prices must be quoted firm, F.O.B. destination to CPA's warehouse in Cleveland, Georgia, inclusive of all delivery charges. Only two decimal places are accepted in pricing, with automatic rounding up of any additional decimals. Vendors must establish minimum order requirements by item (specified in dollars, case quantities, or weight), which are a determining factor in award decisions. CPA is exempt from state sales tax and federal excise tax, which must be deducted from quotations. Payment terms are Net 30 after purchase order completion.

New vendors must provide at least three references and a W-9 form. CPA reserves the right to award by individual item or combination of items, and considers vendor relations, past performance, service, product performance, and customer feedback in addition to price. Late bids will be returned unopened. Submissions may be emailed to bids@cpa4schools.com or mailed USPS only to PO Box 217, Cleveland, GA 30528. Excel-format bid forms are available upon request.