Fine Paper-Virgin-Annual Contract

The State of South Dakota, through its Office of Procurement Management, is soliciting bids under IFB #26IFB2800 for virgin fine paper for South Dakota state agencies, with bids due November 17, 2026. South Dakota law provides general preferences to resident businesses and goods manufactured in South Dakota when price, quality, and service are substantially equal, and it also grants preferences for recycled or biobased products.

The solicitation covers 72 line items: carbonless multi-copy paper in 2-part through 5-part reverse and straight sequences (colors include pink, canary, goldenrod, and green), xerographic and offset paper, index stock, cover stock, and vellum finish paper. Sizes are 8-1/2 x 11 inches and 11 x 17 inches. Most papers must meet brightness of 92 or greater and opacity of 88 or greater, though certain offset papers require brightness of 94 or 96. Standard sizes ship in 500-sheet ream wrap, larger formats in 2,500-sheet cartons, and the scope includes pre-punched dual-purpose paper and padding compound. Items are marked special order, indicating potentially longer lead times or custom manufacturing. Bidders price 36 paired line items.

The contract is effective December 1, 2026 through November 30, 2027. Pricing is firm fixed-price, F.O.B. destination with transportation and delivery prepaid by the contractor, and bids exclude federal and state taxes. Awards go to the lowest responsible and responsive bidder within 45 days of bid opening. The state may extend contracts for periods not exceeding one year with 60 days' notice, provided the contractor agrees within 30 days of notification. Contractors must comply with Title VI of the Civil Rights Act of 1964 and Executive Order 11246 and maintain required insurance. Payment is due within 45 days under the South Dakota Prompt Payment Act, with 1.5 percent monthly interest accruing on overdue balances beginning on the thirtieth day.