Paper and Envelope Supplies

Hudson Valley Community College is soliciting bids for paper and envelope supplies under Bid 4058, with proposals due August 10, 2026, via its online application system at https://hvcc.bonfirehub.com or by mail/hand delivery to the Administration Building.

The scope comprises 130 line items spanning standard office papers (8.5" × 11", 8.5" × 14", 11" × 17", 12" × 18" in weights from 20# to 100#), specialty papers (Brite Hue, Cougar, Sustana Hi Tech, Hansol Digital Titan, coated text options), plotter paper in 24" and 42" roll formats (uncoated, coated, glossy photo), NCR forms in 2- to 6-part configurations, and envelopes (business #10 and #9, window, announcement, catalog, kraft, colored Brite Hue, remittance, and interoffice with string ties). Delivery begins after September 30, 2026 to the Central Receiving Department at 80 Vandenburgh Avenue, Troy, New York. This is a line-item procurement where each item is awarded to the lowest responsible vendor meeting specifications.

The contract term runs six months from September 30, 2026 through March 30, 2027. Pricing must remain firm for the full six-month period, or vendors must indicate the length of time pricing can be held if the full period cannot be maintained. All pricing must be equal to or lower than any cooperative and state contract pricing the vendor maintains. Vendors must disclose all payment discounts, shipping charges, delivery fees, and service charges; undisclosed charges will not be paid by the college. Successful vendors must execute HVCC's Service and Supply Agreement and cannot subcontract without prior written college consent.

Insurance requirements include general liability with minimum limits of $1 million per occurrence and $2 million aggregate, with HVCC named as additional insured and 30-day cancellation notice. Carriers must be rated A- VII or better by A.M. Best and licensed in New York. Bidders must submit a signed Non-Collusive Bidding Certification with their bid. HVCC reserves the right to increase order quantities at bid price and to disqualify bids based on responsibility and qualifications.