Custodial, DOT Reg 3 Office Dixifield All Interested
The State of Maine Department of Administrative and Financial Services, Bureau of General Services, Division of Purchases, is requesting quotations for custodial services at the Department of Transportation Region 3 Office in Dixfield, with quotations due June 19, 2017 at 4:00 p.m. Eastern time via the AdvantageME/Vendor Self Service system and a mandatory site walkthrough on June 15, 2017 at 9:00 a.m.
The scope covers daily, weekly, monthly, quarterly, and annual custodial tasks across approximately 7,400 square feet at 547 Main Street, Dixfield. Services are provided twice weekly on Tuesdays and Thursdays between 8:00 a.m. and 4:00 p.m., encompassing restroom cleaning and sanitation, floor maintenance (sweeping, damp mopping, scrubbing, waxing, buffing), carpet shampooing with commercial equipment, window and glass cleaning, dusting, trash and recycling removal, furniture cleaning, and entrance area maintenance. The contractor must supply all labor, equipment, supplies, and materials, including commercial-grade vacuum cleaners with HEPA filters, carpet cleaning equipment, and all cleaning chemicals. All contractor-supplied equipment and chemicals require prior approval from the Agreement Administrator. Materials must be OSHA-approved and non-slip, with Safety Data Sheets maintained on-site. Subcontractors may perform no more than 15% of the work.
The contract runs July 1, 2017 through approximately June 30, 2018, with potential extension of up to twenty-four months if the facility remains operational. The State reserves the right to terminate with thirty days' notice when the new facility becomes available. The previous contractor, Richen Management LLC, held an annual contract value of $8,400, significantly reduced due to facility closure plans. Pricing must include monthly costs for standard services, per-occurrence pricing for quarterly and annual tasks, and hourly rates for supplemental services.
All contractor personnel require background checks and identification badges. Workers' Compensation, Commercial General Liability ($300,000 per occurrence), and Automobile Liability ($300,000 per occurrence) insurance are required, with the State named as additional insured. Evaluation proceeds on a best-value basis with the lowest-cost conforming bidder selected, subject to Maine Business Consideration allowing awards to Maine businesses within five percent of the low bid. The State may reject low-cost bidders with documented poor performance or terminated contracts within five preceding years. Attendees at the mandatory site walkthrough may receive bidder preference.
Maine 6/19/17, 4:00 PM 6/9/17, 12:00 AM Custodial, DOT Region 3 Office, Dixfield, Work Centers Only
The State of Maine Department of Administrative and Financial Services, Bureau of General Services, Division of Purchases, is requesting quotations for custodial services at the Department of Transportation Region 3 Office in Dixfield under RFQ 17A 170525-746, with quotations due June 5, 2017 at 4:00 p.m. Eastern and a mandatory facility walk-through on June 1, 2017 at 9:00 a.m. Services are restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, a capability filter that eliminates non-certified bidders.
The scope covers approximately 7,400 square feet at 547 Main Street, Dixfield, and includes daily hygienic cleaning of restrooms, wastebasket emptying, HEPA-filter vacuuming, mopping, window and door cleaning, and entry-mat maintenance, with additional weekly, monthly, quarterly, and annual tasks specified in Appendix B. The provider must supply all labor, equipment (including commercial-grade vacuums with HEPA filters and self-contained carpet cleaning equipment), and supplies; obtain $300,000 per occurrence commercial general liability and automobile liability coverage; and ensure all employees and subcontractors (limited to 15 percent of work) pass background checks.
The contract begins July 1, 2017 and runs through June 30, 2018, with discretion to extend up to twenty-four months if facility replacement is not completed. The incumbent contractor, Richen Management LLC, previously received $700 monthly. Pricing must include a monthly fee for scheduled tasks, per-occurrence pricing for quarterly and annual tasks, and an hourly labor rate for supplemental services.
A Maine Business preference applies: certified Maine businesses receive preference if their bid falls within 5 percent of the low cost bid from non-Maine businesses with equivalent specifications. The State reserves the right to reject the lowest bidder if that bidder had a contract terminated or not renewed due to documented poor performance within the previous five years. Quotations must be submitted via the State of Maine's Advantage Vendor Self Service system and include completed Appendix A (Bid Cover Page and Debarment Form) and Appendix C (Cost Response).
Maine 6/5/17, 4:00 PM 5/25/17, 12:00 AM Request for Quote for Custodial Services
The State of Maine, Department of Defense, Veterans and Emergency Management is requesting quotes for custodial services at the Regional Training Institute office in Bangor, Maine under a set-aside restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, with quotes due February 15, 2013 and a mandatory site visit on February 5, 2013 at 10:00 a.m.
The scope covers approximately 52,454 square feet across two phases — Phase I (35,158 sq ft) and Phase II (17,296 sq ft) — with five-day-per-week service including daily, weekly, monthly, quarterly, semi-annual, and annual cleaning tasks. The contractor must supply all labor, equipment, supervision, tools, and materials; the State provides paper towels, toilet paper, plastic liners, hand soap, and entry mats. The contractor must furnish a commercial/industrial vacuum cleaner with HEPA filter and self-contained carpet cleaning equipment capable of 50 PSI cleaning solution pressure with 100 inches of water lift. The contractor shall identify the number of full-time equivalent employees guaranteed to be actively engaged daily and provide an hourly labor rate for supplemental custodial services beyond the scope of work.
The contract period runs from February 2013 through February 2016 with an option to renew for one additional year. Award will be made to the lowest-priced qualified certified Work Center bidder, provided costs are determined fair and reasonable compared to previously known market rates from non-Work Center organizations.
Insurance requirements include Workers' Compensation and Employer's Liability as required by law, Commercial General Liability of $300,000 per occurrence with ISO Broad Form coverage, and Automobile Liability of $300,000 per occurrence. Quotes must be submitted exclusively through Maine's Vendor Self Service system and must include total three-year contract cost, monthly price, and yearly price. Monthly payments are made upon receipt of invoices for services rendered in the preceding month.
Maine 2/15/13, 2:00 AM 2/6/13, 12:00 AM 1 YEAR CONTRACT FOR MOISTURE CURE URETHANE PAINT
The Maine Department of Transportation is soliciting bids for a one-year contract to supply moisture cure urethane paint for bridge maintenance operations, with bids due September 5, 2008.
The scope covers primer (480 gallons in 3-unit containers), intermediate coat (480 gallons in 3-unit containers), and topcoat (240 gallons in 5-unit containers). All products must meet specified industry standards for adhesion, flexibility, chemical resistance, and durability; bidders must submit technical data sheets, test reports, and certifications demonstrating compliance. Current Material Safety Data Sheets compliant with Maine chemical substance identification law are required.
The estimated annual requirement is approximately $60,000, which represents neither a minimum nor maximum commitment. The contract period runs from September 15, 2008 through September 14, 2009, with delivery to the Carmel Bridge Maintenance Storehouse in Carmel, Maine. Pricing must be quoted net F.O.B. destination with all transportation and delivery charges prepaid by the contractor, and prices must remain firm throughout the contract period. Vendors must accept the State of Maine Procurement Card as payment with no surcharges permitted. The state reserves the right to extend the contract beyond the expiration date with contractor consent and may cancel with thirty days' written notice.
Advance notice of delivery is required to Barry Prescott at 207-941-4553. The successful bidder must furnish a summary of purchases made during the contract period to the Director of Purchases. The state encourages vendors to extend contract pricing to Maine political subdivisions and school districts. Inquiries should be directed to Terry DeMerchant, Procurement Manager, at the Division of Purchases.
Maine 9/5/08, 2:00 PM 8/22/08, 12:00 AM Quote for Magna-Loc Standing Seam Metal Roofing
Maine Department of Facilities and Energy (DFE) is requesting a quote for Magna-Loc Standing Seam metal roofing installation on the Butler Building in Bangor, with quotes due October 6, 2008. No substitutions are permitted for any specified items.
The scope covers a 40-by-80-foot roofing installation requiring 54 Magna-Loc panels (18-inch flat, 22-gauge in Dark Bronze color), eave flashing, peak flashing, Z-closure flashing, rib covers, rake components, end dam materials, floating clips, fasteners, tube sealant, and double-bead tape sealant in gray. Clip spacing is 5-foot on-center over metal purlins. All materials must be delivered to FMS #3 at 167 Florida Avenue, Bangor, Maine 04401. Prior coordination is required with David Pelletier (207-626-7848 or 207-557-2011) or Phil Ceaser (207-624-2321).
Quotations must be submitted using the provided spreadsheet with separate unit prices for each item. The vendor is responsible for providing all necessary tools; DFE covers rental fees for equipment needed to complete the installation. Delivery costs, if applicable, should be included in the quote. The State is exempt from Federal and Maine State Sales and Use Taxes, and quotations should reflect this exemption.
Awards will be made to the lowest responsible bidder based on best value to the State, considering quality, conformity with specifications, delivery date, and ultimate cost. Cash discounts of 20 days or more are considered in determining the low bidder; discounts under 20 days are disregarded. The State reserves the right to reject any or all quotes and to increase or decrease quantities by up to 10% unless otherwise stated.
Maine 10/6/08, 3:00 PM 9/29/08, 12:00 AM