Brush Mulching Project, Bud Leavitt WMA

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is soliciting quotations on behalf of the Department of Inland Fisheries and Wildlife for a Brush Mulching Project at the Bud Leavitt Wildlife Management Area (WMA). The project requires mulching brush and small trees in two specific locations: American Woodcock Blocks off Route 15 in Charleston (2.4 acres) and Ruffed Grouse Blocks off Atkinson Road in Atkinson (2.4 acres). Bidders must provide an excavator with a hydraulically powered forestry mulching head, featuring a minimum carrier horsepower of 100 HP and a hydraulic flow rate of at least 30 gallons per minute. The procurement will be evaluated on a Best Value basis, considering qualities of goods/services, conformity with specifications, purpose, delivery date, and the state's best interests. Key dates include a strongly encouraged pre-bid meeting on September 15, 2025, at 9:30 am, with quotations due by September 22, 2025, at 4:00 p.m. local time, and an estimated project start date of October 6, 2025.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to submit an Equipment Eligibility Form and a Bid Cover Page with a Responsible Bidder certification. The state reserves the right to not award to the lowest bidder if they have documented poor performance or a terminated contract within the last five years. Payment is anticipated on net 30 terms upon receipt of an accurate invoice, and bidders must enter their unit price and delivery days in the Vendor Self Service (VSS) system. While specific budget ranges are not detailed in the provided documentation, vendors will be expected to submit comprehensive quotes including estimated start and end dates, service description, and total bid price. The procurement will ultimately be awarded to the lowest-priced bidder whose proposal meets all specified requirements and specifications.