Aviation Fuel Trailers -750-gal

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking to procure three 750-gallon aviation fuel trailers for the Department of Agriculture, Conservation & Forestry (DACF), with delivery to their Old Town, Maine location. This Request for Quotations (RFQ #01A 251016-086) requires trailers that meet specific technical specifications, including double-wall stainless steel tanks, particular axle and chassis configurations, comprehensive electrical and safety features, and specific pumping and fueling equipment. The procurement will be evaluated on a best value basis, with the lowest-priced qualified bidder receiving the award. Quotations are due by Thursday, October 30, 2025, at 4:00 p.m. local time and must be submitted through the State of Maine's electronic procurement system (Advantage Vendor Self Service). Bidders are required to provide comprehensive documentation, including manufacturer literature, warranty information, and equivalency documentation for any alternative specifications proposed. The State reserves the right to negotiate the purchase of additional units at the bid price for six months after the official award.

While no specific set-aside designations or restrictions on vendor types are mentioned in the procurement documents, the State is exempt from federal, state, and local taxes on articles not for resale. The RFQ indicates that the State anticipates making one or multiple awards, suggesting flexibility in vendor selection. All pricing must be submitted with FOB-Destination terms, meaning shipping charges should be included in the bid price. The trailers must also comply with US Forest Service carding specifications, which may imply additional technical or regulatory requirements for potential vendors. Although a specific budget range is not explicitly stated, the procurement is for three aviation fuel trailers, which suggests a moderate-scale procurement. The State's ability to potentially purchase additional units within six months of the initial award provides potential for extended business opportunities for the successful bidder.