Trailer-Mounted Hydraulically Powered Boom Reel

The State of Maine Department of Administrative and Financial Services, through the Office of State Procurement Services and on behalf of the Department of Environmental Protection, is issuing a Request for Quotations (RFQ) for two trailer-mounted hydraulically powered boom reels. The procurement seeks a comprehensive equipment package that includes reinforced aluminum spools, steel galvanized bases with outriggers, heavy-duty hydraulic drive systems with manual overspeed brakes, and diesel-powered portable power packs with a minimum 9 horsepower and 8 GPM flow. Additional required components include galvanized steel trailers with dual axles meeting NATM standards and USDOT requirements, hydraulically powered level winders, protective fabric covers, and 15 sections of 100-foot oil containment boom with specific flotation and connector specifications. Quotations must be submitted electronically through the State of Maine's Vendor Self Service (VSS) system by January 20, 2026, at 4:00 p.m. EST, with questions accepted up to 48 hours before the closure date. Delivery is mandated by June 1, 2026, to the Department of Environmental Protection in Bangor, Maine. Evaluation will be conducted on a best value basis, assessing compliance with specifications, delivery timelines, and state interests, with the state anticipating a single award to the lowest-priced qualified bidder.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide completed technical specifications, manufacturer literature demonstrating specification compliance, equivalency documentation for proposed alternative items, a completed bid cover page with responsible bidder certification, and warranty information. Pricing must be submitted with Free on Board (FOB) Destination shipping terms, meaning all shipping charges are incorporated into the bid price. The state is exempt from federal, state, and local taxes and expects bidders to exclude these from quotations. Pricing must remain valid and binding for 180 days from bid opening, and the state reserves the right to request compliance proof within 48 hours or reject non-conforming bids. While a specific award value is not disclosed, the procurement involves two complete boom reel systems with comprehensive components. Payment will be processed on net 30 terms upon receipt of accurate invoices referencing the contract number, and the state maintains the option to negotiate the purchase of additional units at the bid price for six months following the award.