Handheld Ground Penetrating Radar device (GPR) GSSI Flex LT

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking quotations for a Handheld Ground Penetrating Radar (GPR) device, specifically the GSSI Flex LT or an equivalent model, for the Maine Department of Transportation. The procurement is being conducted through RFQ #17A 250916-061, with quotations due on September 30, 2025, by 4:00 p.m. local time via the state's electronic procurement system, Advantage Vendor Self Service (VSS). The required GPR device must possess specific technical capabilities, including stepped frequency continuous wave technology, penetration depth of 0 to 30 inches, an integrated touch screen display, minimum 50GB data storage, and an operating temperature range of 0F to 120F. The evaluation will be conducted on a Best Value basis, with primary considerations including conformity to technical specifications and pricing. Vendors must provide comprehensive manufacturer literature, warranty information, and potential equivalency documentation if not submitting the exact specified GSSI Flex LT model. Delivery is required immediately, and the delivery timeline will be a factor in the award decision.

No specific set-aside designations or restrictions on responding organizations were explicitly mentioned in the procurement documents. The state will require FOB destination pricing, meaning shipping charges must be included in the bid price, and anticipates utilizing net 30 payment terms with the flexibility to pay via check, electronic funds transfer, or procurement card. While no incumbent vendor was identified, the procurement is specific to Penobscot County and the Maine Department of Transportation. The state explicitly prohibits additional fees or surcharges in accordance with state statute. Although a precise budget range was not specified, the procurement is for a single handheld GPR device, suggesting a relatively focused and potentially moderate-value acquisition. The successful bidder will need to demonstrate full compliance with the technical specifications and provide all necessary documentation to support their quotation.