Norway Armory Lawn Care

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is soliciting competitive quotations for lawn care and landscaping services at the Maine Army National Guard Norway Armory located in Norway, Maine. The procurement covers comprehensive grounds maintenance for 0.60 acres, including weekly mowing from May through October, maintaining grass height between 3.5 to 5 inches, edging, grass clipping and leaf removal, debris pickup, fence line maintenance, and winter cleanup services. Contractors must perform all work during facility operating hours (7:30 a.m. to 4:00 p.m.) and submit a Disaster Recovery Plan detailing service continuity strategies. Key evaluation criteria include best value, with award going to the lowest-priced bidder meeting all specifications, contingent on no documented poor performance or prior contract terminations within five years. The solicitation requires all contractor personnel to pass federal background checks, and questions must be submitted by January 16, 2026, with quotations due by January 29, 2026, at 4:00 p.m. Eastern Standard Time.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The initial contract period runs from May 1, 2026, through April 30, 2027, with two optional renewal periods: May 1, 2027 through April 30, 2029, and May 1, 2029 through October 31, 2030. Bidders must submit a comprehensive five-year pricing proposal using the provided Excel cost response sheet, which should include all labor, equipment, and disposal costs. The previous contract from 2023 was valued at less than $2,000 per season, suggesting a relatively low-value procurement. Contractors must submit a list of all potential personnel within two weeks of award, and the State will be exempt from federal, state, and local taxes. Payment will be made on a net 30 basis upon receipt of detailed invoices, and the State reserves the right to reduce or withhold payment for unsatisfactory service. Performance will be evaluated monthly using a detailed checklist, with potential contract termination for consistently poor performance.