Cement for Pug Mill

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Maine Department of Transportation (MDOT), is issuing a Request for Quotations (RFQ) for the supply and delivery of Portland cement for pug mill operations during 2026. The procurement seeks Type I or II Portland cement meeting AASHTO M85 specifications, with an estimated annual requirement of 509 tons distributed across five delivery locations: Sidney (58 tons), Macwahoc (91 tons), Enfield (108 tons), Gray (115 tons), and Jay (137 tons), with delivery windows spanning from May 18 through September 4, 2026. Qualified bidders must submit quotations via the State of Maine's Vendor Self Service (VSS) system no later than 4:00 p.m. Eastern Standard Time on March 5, 2026. Required submissions include manufacturer product documentation in PDF format, an Excel-formatted bid price sheet, completed bid cover page and responsible bidder form, municipality participation certification, and master agreement contact information. Bidders must provide a flat price per ton for Portland cement applicable to all delivery locations and a flat delivery charge per trip for each of the five locations, with all prices including Free on Board (FOB) Destination shipping. The State reserves the right to make one or multiple awards based on best value and lowest total cost for compliant bids, and all quotations must remain valid for 180 days from submission. A Master Agreement contract will be established with a primary term of April 1, 2026, through March 31, 2027, with four optional extension periods extending through March 28, 2031.

The RFQ documentation does not specify set-aside designations or restrictions limiting responses to particular organizational categories, nor does it identify disadvantaged enterprise requirements or incumbent vendors. No current contractors, site visit requirements, or bidders' conference dates are referenced in the procurement materials. The State is exempt from federal, state, and local taxes, and anticipated payment terms are net 30 upon receipt of an accurate invoice. Liquidated damages of $500 per calendar day apply if production must halt due to non-delivery of cement. While a specific budget range is not provided, the procurement is based on an estimated annual requirement of 509 tons, allowing potential bidders to calculate approximate project value based on their proposed per-ton pricing and delivery charges. Upon contract award, municipalities, political subdivisions, and school districts in Maine will have access to the resulting Master Agreement at the State's contract pricing, though the State assumes no responsibility for orders placed by these entities.