Lawn Care Services - Penobscot Judicial Center

The State of Maine Judicial Branch Facilities Department is issuing a Request for Proposals (RFP #202603048) for comprehensive lawn care services at the Penobscot Judicial Center located at 78 Exchange Street, Bangor, Maine. The scope of work includes weekly mowing at specified seasonal heights, edging, trimming, tree ring mulching, trash cleanup, spring and fall cleanups, reseeding, and landscape plant maintenance encompassing pruning, watering, mulching, and flower bed upkeep, with optional annual flower replacement services available for separate pricing on a per-job basis. Qualified bidders must demonstrate compliance with Maine licensing and permit requirements and carry appropriate insurance coverage including general liability and professional liability on an ACORD form. The evaluation will be weighted as follows: cost proposals at 40 points (with the lowest bid receiving full points and higher bids scored proportionally), organization qualifications and experience at 25 points, and proposed services at 35 points, for a total of 100 points. The initial contract period runs from April 30, 2026, through April 29, 2027, with two optional renewal periods extending through April 29, 2031. Questions must be submitted by April 14, 2026, at 4:00 p.m. local time, and proposals are due by April 24, 2026, at 4:00 p.m. local time through the Vendor Self Service (VSS) system.

The RFP does not specify any set-aside designations or restrictions limiting participation to particular organization types or disadvantaged enterprises. No incumbent vendor information or existing contractor details are referenced in the procurement documents. Bidders must assume responsibility for equipment damage, protected plant species compliance, and horticultural damage, while the State retains liability for pre-existing plant conditions, natural disasters, and vandalism-related damage. Payment terms are anticipated at net 30 upon receipt of accurate invoices, and the State anticipates making a single award from this procurement process. Contracts are not fully executed until approved by the State Procurement Review Committee, with an effective date occurring at least fourteen calendar days after award notification. No specific budget range or award value is disclosed in the RFP documentation.