Handheld Gas FTIR Spectrometer and Quantification Module

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Department of Environmental Protection, has issued a Request for Quotations (RFQ 06A 251229-0145) for the purchase of two XplorIR Handheld Gas FTIR Spectrometers (908 Devices, part number XplorIRBDL) and two Quantification Module Upgrades (part number 11-000011). Each spectrometer unit includes lithium-ion batteries with charger, sampling wands, particulate filters, storage case, USB connectivity components, one-year warranty with 24/7 support, and on-site operator training for up to ten students. The Quantification Module provides software and firmware upgrades that enable concentration range analysis for approximately 5,000 spectra from the XplorIR gas library. Quotations must be submitted no later than 4:00 p.m. Eastern Standard Time on March 5, 2026, through the State's Advantage Vendor Self Service electronic procurement system. Delivery is required to the Department of Environmental Protection at 106 Hogan Road, Bangor, Maine 04401. Award will be made to the lowest-priced qualified bidder whose submission complies with all specifications and requirements on a best value basis, with delivery date potentially factoring into the award decision. All quotations must include pricing with Free on Board (FOB) Destination shipping terms, meaning the vendor bears all shipping costs and risk until delivery. Bidders must affirm compliance with specifications, provide proof of compliance within forty-eight hours of request, and submit all essential bid documents including manufacturer literature, warranty information, and the completed Bid Cover Page and Responsible Bidder Form. Quotations must remain valid for 180 days from bid opening.

No set-aside designations or restrictions specific to disadvantaged enterprises or particular organizational types are identified in this procurement opportunity. No incumbent vendors or current contractors are referenced in the RFQ documentation. The State is exempt from federal, state, and local taxes on goods not for resale and will provide an exemption certificate upon request. The State reserves the right to negotiate additional unit purchases at the bid price for six months following official award and may decline award if no bids meet specifications. No contract renewal options are specified. The specific budget range or award value is not disclosed in the RFQ; pricing will be determined by competitive bidding and the State's evaluation of submitted quotations.