Compass Rose Recertification

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Department of Defense, Veterans and Emergency Management - Military Bureau, is issuing a Request for Quotation (RFQ) for compass rose recertification services at the Army Aviation Support Facility located at Bangor International Airport in Bangor, Maine. The procurement seeks comprehensive magnetic survey and calibration services including a preliminary total field magnetic survey, an absolute declination survey, marking of radial locations on the calibration pad, replacement of the magnetic north marker if required, checking true azimuth measurements using a calibrated theodolite, and providing detailed written reports with follow-up consultation. The deliverables include recalibration of the existing 120-foot diameter compass rose to achieve accuracy within plus or minus 5-tenths degree in accordance with FAA AC 150/5300-13B and UFC 3-260-01 standards, layout and line painting of new calibration marks, and a Certificate of Calibration valid for five years. Contractors must demonstrate capability to conduct FAA-compliant magnetic surveys and possess authorization to access FAA-regulated airfields. The evaluation will be conducted on a best value basis with award ultimately determined by lowest price among conforming submissions. Bidders must submit questions by May 21, 2026 at 12:00 p.m. local time, with quotations due by June 9, 2026 at 4:00 p.m. Eastern Standard Time through the State of Maine's Vendor Self Service electronic procurement system. The anticipated contract period runs from July 1, 2026 through November 30, 2026, with project scheduling remaining flexible to accommodate weather conditions.

The RFQ does not identify specific set-aside designations or restrictions on organizational type eligibility. No incumbent vendors or current contractors are referenced in the available documentation. Bidders must submit cost proposals in Excel format with separate line items for recalibration of the compass rose, layout and line painting, and travel costs; sales tax should be excluded as the end user is a government entity exempt from federal, state, and local taxes. Subcontracting is limited to no more than 15% of the work, and all subcontractors must provide certificates of insurance equal to the prime contractor's coverage. Bidders must submit a detailed disaster recovery plan describing service continuity during workforce reductions. No specific budget or award value is disclosed in the RFQ documents, though compensation will be determined based on submitted quotations and negotiated with the selected bidder. The State reserves the right to reject any or all bids, cancel the RFQ if no submissions meet requirements, or negotiate with the selected contractor; Wendy Buehler, Contract/Grant Specialist, serves as the primary contact at wendy.m.buehler@maine.gov.