Enclosed Trailers

The State of Maine's Department of Administrative and Financial Services, through the Office of State Procurement Services, has issued Request for Quotations (RFQ) #06A 251016-085 for the Department of Environmental Protection to procure two enclosed trailers. The specific procurement requires 2025 or 2026 model year trailers with precise specifications, including a V-nose design, 10' x 6' dimensions, white or aluminum color, single axle, and a minimum 3,000 lb gross vehicle weight rating. Quotations are due on Thursday, October 30, 2025, by 4:00 p.m. local time and must be submitted through the state's e-Procurement system (AdvantageME/Vendor Self Service), with immediate delivery required to 106 Hogan Road in Bangor. The evaluation will be conducted on a best value basis, with the award going to the lowest-priced qualified bidder meeting all specifications. Bidders must submit manufacturer literature, warranty information, and documentation proving equivalency for any alternative items, and the state reserves the right to negotiate with the selected vendor and request compliance verification within 48 hours.

Potential bidders must complete a Responsible Bidder Form, which requires certification of no debarment, criminal history, or prior contract terminations, and must affirm bid validity for 180 days from the bid opening date. Pricing must be FOB Destination and include all shipping charges, with the state anticipating net 30 payment terms. While no specific set-aside designations or restrictions on organizational types are mentioned in the solicitation, vendors must demonstrate full compliance with technical specifications and provide comprehensive documentation. The procurement appears to be a straightforward acquisition with a focus on meeting precise technical requirements for the enclosed trailers. Though the exact budget range is not specified, the solicitation suggests a targeted procurement for two specific trailers with clear performance and design expectations. The contract will be awarded based on meeting all specified criteria and offering the most competitive pricing.