Brewer Armory Custodial Work - Work Centers Only

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management-Military Bureau, is issuing a Request for Quotation (RFQ #260304*0217) for custodial and janitorial services at the Brewer Armory located at 133 Elm Street in Brewer, Maine. The procurement seeks comprehensive custodial maintenance services for approximately 1,481 square feet of work center space, including daily trash and recycling removal, weekly restroom cleaning and sanitation, carpet vacuuming and shampooing, and floor maintenance involving damp mopping, scrubbing, waxing, and buffing of various flooring types including vinyl composite tile, concrete, ceramic tile, terrazzo, rubber, and carpet. The contractor must provide all cleaning supplies and specialized equipment, including commercial-grade vacuum cleaners with HEPA filters, self-contained carpet cleaning equipment, and floor buffers, while the State provides certain materials and supplies. Services encompass monthly deep-cleaning tasks such as refrigerator and microwave exterior cleaning and baseboards, quarterly high-level dusting and tiled floor deep cleaning, semi-annual ceramic tile and carpet cleaning, and annual floor stripping, polishing, and shampooing, with work hours limited to 7:30 a.m. to 4:00 p.m. on non-holiday business days. Performance will be evaluated through monthly contractor evaluations using a rating system of Excellent, Good (Meets Expectations), Needs Improvement, and Not Applicable, with poor performance defined as four or more negative responses during an evaluation tour, allowing the contractor two weeks to correct deficiencies before potential contract termination with thirty days' notice. The initial contract term runs from June 1, 2026, through May 31, 2027, with two optional two-year renewal periods extending through May 31, 2031, with quotations due by 4:00 p.m. Eastern Standard Time on March 30, 2026; a mandatory facility walk-through is scheduled for 9:00 a.m. on March 18, 2026 (requiring coordination with Jeff Moulton at 207-951-1965 by noon on March 17, 2026), and questions must be submitted by noon on Monday, March 23, 2026, through the State's electronic procurement system.

This procurement is restricted exclusively to certified "Work Centers" as defined in 5 MRSA 1826-B.2, and no other organizations are eligible to submit bids, creating a significant set-aside designation that limits competition to this specialized category. Bidders must submit cost responses using the State's electronic procurement system with a detailed breakdown worksheet calculating daily, weekly, monthly, quarterly, semi-annual, and annual tasks, with pricing evaluated on a best value basis leading to award to the lowest-priced certified Work Center bidder meeting all specifications. Mandatory insurance requirements include workers' compensation and employer's liability coverage, commercial general liability of $300,000 per occurrence, and automobile liability of $300,000 per occurrence, with the State named as additional insured. The contractor must establish a disaster recovery plan addressing workforce reduction scenarios, comply with federal background vetting requirements for all personnel accessing the military facility, provide Globally Harmonized System Safety Data Sheets for all chemicals used, and supply PFAS-free products with appropriate recycling content, including toilet paper with minimum 20% post-consumer fiber and trash bags with 10% post-consumer content. While no specific incumbent contractor or budget range is identified in the solicitation documents, the pricing structure accommodates a five-year contract term with potential pricing adjustments across the initial twelve-month period and two optional two-year extension periods, allowing vendors to structure their bids accordingly through the provided breakdown worksheet.