Rail Materials - 2026

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is issuing Request for Quotation (RFQ) #17A 26031-223 on behalf of the Maine Department of Transportation (MDOT) for rail materials and associated components required for railway maintenance and construction projects throughout Maine. The procurement seeks quotations for rail stock (115 RE), joint bars, track bolts with nuts and washers, tie plates, track spikes, rail anchors, and treated cross ties in various dimensions (6"x8" and 7"x9" configurations ranging from 5 to 16 feet in length), along with bridge ties and timber spacers, with total quantities ranging from 6 individual cross ties to 13,040 feet of rail stock and 12,216 rail anchors. All materials must comply with current AREMA (American Railway Engineering and Maintenance-of-Way Association) specifications, and vendors must provide product data sheets, warranty information, and equivalency documentation for any non-standard items. Delivery is required to multiple Maine locations including Millinocket Yard, Washington Junction in Hancock, Portland, Unity, and Rockland, with specific receiving contact information and hours provided for each location. Quotations must be submitted through the State of Maine's electronic procurement system (Advantage VSS) with FOB Destination pricing (including all shipping charges) no later than 4:00 p.m. Eastern Standard Time on March 25, 2026. The State anticipates making multiple awards based on line-item evaluation using a "Best Value" basis, evaluating bids as the lowest-priced qualified bidder meeting all specifications and requirements, while reserving the right not to award if no bidder meets specifications or to bypass the lowest bidder if documented poor performance or contract termination within the last five years is on record.

No set-aside designations or restrictions on organization types are specified in the RFQ documentation, nor are any incumbent vendors or current contractors identified. The State is exempt from federal, state, and local taxes on articles not for resale, and vendors should exclude these taxes from quotations. Vendors must specify estimated calendar days from contract award to delivery receipt for each line item and submit unit price bids in the VSS system. Payment terms are net 30 upon receipt of an accurate invoice referencing the contract number, and the State reserves the right to negotiate the purchase of additional units at the bid price for six months following award. No guaranteed award is associated with this bid, and no specific budget range or award value is disclosed in the procurement documentation.