FMS #3 Bangor Bldg 250 Custodial Services

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Department of Defense, Veterans and Emergency Management-Military Bureau, is issuing a Request for Quotation (RFQ) for comprehensive custodial and janitorial services at FMS#3 Bangor Building 250, located at 167 Florida Ave., Bangor, ME 04401. The procurement seeks competitive quotations for approximately 2,212 square feet of cleaning space within a Maine Army National Guard military facility. Required services include daily and weekly tasks such as trash and recycling management, carpet and floor maintenance, restroom cleaning and sanitization, and equipment cleaning; monthly tasks including fixture maintenance and shower curtain cleaning; quarterly deep cleaning of tile floors and high-level dusting; semi-annual tile and carpet care; and annual floor stripping, sealing, and refinishing. The contractor must provide all necessary cleaning supplies and equipment, including paper towels, toilet paper, trash bags, liquid soap, urinal tablets, and PFAS-free shower curtains with specified recycled content requirements. Key qualifications include obtaining appropriate workers' compensation insurance, Commercial General Liability coverage of at least $300,000 per occurrence, and Automobile Liability of $300,000 per occurrence, as well as ensuring all personnel pass vetting and background checks conducted by the Department of Defense. The pre-bid facility walk-through is scheduled for 12:00 p.m. on April 28, 2026, with interested bidders required to contact Jeff Moulton at 207-951-1965 by noon on April 27, 2026 to coordinate attendance. Written questions must be submitted by May 5, 2026 at 12:00 p.m., and quotations must be submitted through the State of Maine's Vendor Self Service (VSS) system no later than 4:00 p.m. on May 14, 2026. Evaluation will be conducted on a best-value basis with award to the lowest-priced conforming bidder, though the State reserves the right to reject the lowest bid if the contractor has documented poor performance within the last five years; performance will be monitored monthly using a detailed custodial checklist, with four or more negative responses constituting poor performance and three poor performance evaluations potentially resulting in contract termination with 30 days' notice.

The RFQ documentation does not specify any set-aside designations or restrictions limiting responses to particular organizational types, disadvantaged enterprises, or small businesses. No incumbent vendor or current contractor information is provided in the available solicitation documents. The contract will commence June 1, 2026 and end May 31, 2027, with two optional extension periods available: June 1, 2027 through May 31, 2029, and June 1, 2029 through May 31, 2031, allowing for potential long-term engagement with qualified contractors. Work must be performed during facility operating hours of 7:30 a.m. to 4:00 p.m., with a minimum scheduling requirement of one visit per week; contractors are prohibited from working on state and federal holidays and must respond to communications within one business day. Bidders must submit cost quotations in Excel format using the provided FMS3 RFQ Custodial Breakdown Bid Worksheet, with pricing broken down by daily/weekly/monthly tasks (multiplied by 12 months), quarterly tasks (multiplied by 4), semi-annual tasks (multiplied by 2), and annual tasks. Specific award value or budget range information is not disclosed in the available procurement documents; interested bidders should review the complete RFQ and supporting scope of work documentation for detailed pricing guidance and submission requirements.