Bangor Air National Guard HVAC/Plumbing Emergency Repair and

The State of Maine Department of Defense, Veterans & Emergency Management is issuing Request for Proposals (RFP# 202601012) for a Master Agreement contractor to provide HVAC and plumbing emergency repair and service at the Bangor Air National Guard installation on an as-needed basis. The procurement encompasses all labor, equipment, materials, and tools necessary for emergency repairs, unscheduled repairs beyond preventative maintenance, and annual chemical treatment of oil and gas-fired boilers serving multiple buildings across the installation. The awarded contractor must respond to emergencies within two hours of notification and complete emergency repairs within twenty-four hours, with regular service hours from 7:00 a.m. to 3:30 p.m. on weekdays and premium rates applying to all other hours. Required qualifications include possession of specific professional licenses: Master Plumber, Master Oil Burner, EPA608 Refrigeration Handler Certificate, Propane and Natural Gas Technician, Large Equipment Gas Connection and Service, and Niagara BAS systems including N4 Technical Certification. All contractor personnel and subcontractors must pass federal background checks and complete MEANG Form 4 vetting requirements. Proposals will be evaluated on a 100-point scale comprising 45 points for pricing (with the lowest bidder receiving full points and prorated scoring for higher bids), 35 points for organizational qualifications and experience, and 20 points for proposed services. Critical deadlines include a mandatory Bidders' Conference on April 2, 2026, at 9:00 a.m. at 106 Ashley Ave Suite 486 in Bangor, Maine; written questions due by April 6, 2026, at 4:00 p.m.; and proposal submission via the Vendor Self Service System by April 13, 2026, at 4:00 p.m. The contract will commence May 1, 2026, with an initial performance period through September 30, 2026, followed by two optional renewal periods through September 30, 2028, and September 30, 2030.

The solicitation does not specify set-aside designations or restrictions on organizational types, nor does it identify disadvantaged enterprise requirements. No incumbent vendors or current contractors are listed in the available documentation. The contractor must integrate with existing Niagara BAS systems and coordinate with the Department, which will handle all preventative maintenance in-house and is responsible for annual boiler chemical treatment planning. The contractor is required to provide maintenance action sheets and service reports within seven working days of completion. The RFP does not specify a budget range or award value; however, pricing will be a significant evaluation factor at 45 points. The State reserves the right to negotiate terms or reject all proposals, and no best and final offer process will be conducted.