Walk-In Cooler and Walk-In Freezer including Installation

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking quotations for a walk-in cooler and walk-in freezer with full installation at the Mountain View Correctional Facility in Charleston, Maine. The procurement is identified as RFQ #03A 250811-0036 and requires bidders to submit detailed technical specifications, manufacturer documentation, and comprehensive cost responses by Thursday, August 28, 2025, at 4:00 p.m. local time. The solicitation calls for two units with specific technical requirements, including dimensions of approximately 16' L x 12' W x 8'7" H, a usable capacity of ~1,370 cubic feet, and NSF-rated flooring. Bidders must provide turnkey installation services, including delivery, offloading, assembly, hookup, and startup, with installation crews subject to background checks and Department of Corrections security protocols. The State will evaluate bids on a best value basis, considering conformity with specifications, delivery timeline, and overall lowest total cost. An optional pre-bidders' conference is scheduled for Thursday, August 21, 2025, at 10:00 a.m., which will be the only opportunity for vendors to view the facility site.

The procurement does not specify any set-aside designations or restrictions on responding organizations. The State anticipates making a single award and reserves the right to negotiate the purchase of additional units at the bid price for six months after the initial award. Payment terms are net 30, with the State retaining flexibility to pay using check, electronic funds transfer, or procurement card. Bidders must submit quotes on company letterhead, including an itemized cost breakdown, manufacturer details, estimated project timeline, and warranty information. While specific budget ranges are not explicitly stated, the comprehensive nature of the solicitation suggests a significant investment in correctional facility infrastructure. The procurement appears to be open to all qualified vendors capable of meeting the technical specifications and installation requirements. The State's approach indicates a focus on securing a high-quality, comprehensive solution for the Mountain View Correctional Facility's refrigeration needs.