2025/2026 Enclosed Snowmobile Trailer- 101In x 12Ft

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is issuing a Request for Quotation (RFQ) on behalf of the Department of Inland Fisheries & Wildlife for the procurement of one new enclosed snowmobile trailer. The trailer specifications require a 101-inch by 12-foot model from the 2025 or 2026 model year, which must be new and unused. Specific equipment requirements include a rear ramp door with spring assist, floor and ramp mats with guides, an interior spare tire mount, and a spare tire. Quotations are due by 4:00 p.m. Eastern Standard Time on Monday, November 24, 2025, and must be submitted through the State of Maine's Advantage Vendor Self Service (VSS) electronic procurement system. Delivery is required to the Inland Fisheries and Wildlife facility at 16 Cobb Road, Enfield, Maine 04493, with a preferred delivery date before December 29, 2025. The evaluation criteria will be based on best value, with the award going to the lowest-priced qualified bidder meeting all specifications, and delivery timeline factored into the assessment. Bidders must provide documentation proving compliance with specifications and are required to maintain proposal validity for 180 days from the bid opening date.

The RFQ does not specify any set-aside designations or restrictions on participating organizations, suggesting the procurement is open to all qualified vendors. The State reserves the right to negotiate the purchase of additional units at the bid price for six months following the award, providing potential for expanded procurement. Shipping terms are Free on Board (FOB) Destination, with all shipping charges to be included in the bid price. The State is exempt from federal, state, and local taxes and will not cover these charges. Payment terms are net 30 upon receipt of an acceptable invoice referencing the State contract number and correct pricing information. While no specific budget range is explicitly stated, the procurement is for a single snowmobile trailer with potential for additional unit purchases. The State maintains significant flexibility in the procurement process, including the right to reject any bid, request proof of compliance within 48 hours, and decline to make an award if no submission meets the specified requirements.