Custodial, Fire Marshal, Hermon, Work Centers

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, has issued Request for Quotations (RFQ) #18A 251007-079 for custodial services at the Fire Marshal Office located in Hermon, Penobscot County. The procurement seeks a qualified contractor to provide comprehensive custodial services for approximately 5,600 square feet of office space, with an initial contract period from November 1, 2025 to October 31, 2026, and options for four additional one-year extensions through October 31, 2030. Required services include weekly custodial tasks such as routine daily cleaning, restroom maintenance, floor care, dusting, window washing, and periodic carpet cleaning. The contractor must supply all necessary personnel, equipment, and cleaning supplies, and will be responsible for providing supervision, conducting background checks, and meeting performance evaluation standards. A mandatory pre-bid walk-through is scheduled for Friday, October 17, 2025 at 10:00 am, with final quotations due on Wednesday, October 22, 2025 by 4:00 p.m. local time. Evaluation criteria will focus on the total five-year service cost, with bids calculated based on a monthly routine task rate and additional per-occurrence charges for specific periodic services.

This procurement is exclusively reserved for certified "Work Centers" as defined in 5 MRSA 1826-B.2, which effectively limits bidding to specific types of organizations, potentially those supporting individuals with disabilities or other designated work programs. The contract anticipates service on 52 days per year and includes special provisions for infectious disease prevention and potential contract termination for unsatisfactory performance. While specific budget ranges are not explicitly stated, bidders are required to submit a detailed bid worksheet with pricing information, with one potential bidder (Central Maine Cleaning) proposing an hourly labor rate of $35.00 for supplemental services. The solicitation requires contractors to submit additional documentation including a disaster recovery plan and comply with comprehensive administrative and operational specifications outlined in the attached general specifications document. Successful contractors must maintain appropriate insurance, follow strict cleaning protocols, and be prepared for periodic inspections by the Agreement Administrator, with potential financial deductions for services not meeting specified standards.