CN-370000-HW683-DC001F.pdf
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- Contract number
- HW683
- Issued by
- Florida
About this file
Task Assignment Summary
This Task Assignment (TA) DC001F is executed between the State of Florida Department of Environmental Protection (FDEP) and Geosyntec Consultants under Contract Number HW683. The assignment authorizes Geosyntec to conduct an in-person Annual Site Review Meeting in Tallahassee, Florida. Sarah Aduwa serves as the FDEP Project Manager, while Melissa Shook represents Geosyntec as the contractor's project manager.
The scope of work comprises two subtasks: Subtask 1 involves project management calculated at 13% of direct labor costs and includes fringe, overhead, other direct costs, and completion fees; Subtask 2 encompasses slide preparation and site review meeting participation. Geosyntec project managers will prepare status summary slides for each managed site covering current conditions, progress, path forward, problems to be resolved, and administrative updates. The cost estimate was negotiated from an initial $20,597.99 down to $16,222.20, representing a cost savings of $4,375.79. The final deliverable—submission of site review summary and slides—is due May 15, 2025, with the meeting scheduled for April 29, 2025. The contract is based on a Fixed Unit Rate payment structure with a total TA value of $16,222.20, covering 90 labor hours. No funding information has been specified in the available documentation.
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Text version
Funding Information:
Org. Code E.O.
Object Code
Budget Entity Appropriation
Category Grant # Project # Year Amount
Additional Funding Information attached on separate page.
Rev. 8/26/2020
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Task Assignment This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .
1. TA Number: TA Completion Date:
TA Description:
2. Parties State of Florida Department of Environmental Protection
(Department)
Department Project Manager: Department Project Manager Phone:
Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:
3. Project Number:
(If different from TA Number)
Project Location(s):
Project Name:
4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bases, up to the Total TA Value as indicated below:
Fixed Price:
Fixed Unit Rate: (Extended Price)
Cost Reimbursement:
Total TA Value:
5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:
Attachment 1:
Additional Attachments (if necessary):
IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.
State of Florida Department of Environmental Protection
CONTRACTOR Department
Name:
Title: Secretary or Designee
(Authorized Signature) (Authorized Signature)
Date:
Additional signatures attached on separate page.
HW683
DC001F June 16, 2025
This Task Assignment authorizes Geosyntec to conduct an in-person Site Review
Meeting in Tallahassee, FL in accordance with Geosyntec scope of work, cost estimate and schedule received on April 16, 2025.
Sarah Aduwa 850-245-8973 Geosyntec
Melissa Shook 321-451-5480
ERIC_NA
2600 Blair Stone Road, Tallahassee, FL 32399
Annual Site Review Meeting
$ 16,222.20
$ 16,222.20
Scope of Work
Geosyntec
Todd Kafka
Contract Manager
Todd Kafka, P.G. Digitally signed by Todd Kafka, P.G.
Date: 2025.04.18 13:06:19 -04'00'
John Travis
John Travis Digitally signed by John Travis Date: 2025.04.18 11:41:44 -04'00'
N/A
Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment
WC TAFORM
Contract Number:
Task Assignment #:
Deliverables:
Deliverable Deliverable Due Date
Invoice Schedule:
Requirements for Invoice Submittal Amount to be Invoiced
TOTAL COST
FLORIDA DEPARTMENT OF
Environmental Protection
Bob Martinez Center 2600 Blair Stone Road
Tallahassee, FL 32399-2400
Ron DeSantis Governor
Alexis A. Lambert Secretary
To: HW683 Contract Negotiation File Annual Site Review Meeting Tallahassee, Florida
ERIC_NA
From: Sarah Aduwa, Project Manager Date: April 16, 2025 Subject: Negotiation
Summary
HW683_DC001
This Task Assignment authorizes Geosyntec to conduct an in-person Site Review Meeting in Tallahassee, FL in accordance with Geosyntec scope of work, cost estimate and schedule received on April 16, 2025.
The initial cost estimate of $20,597.99 was successfully negotiated down to $16,222.20, resulting in a cost saving of $4,375.79.
Geosyntec confirmed on April 16, 2025, that Subtask 1 consists of the calculated project management labor, based upon 13% of the direct labor costs in this proposal, and includes fringe, overhead, other direct costs (ODCs) and completion fees.
Subtask 2 – Site Review Meeting Cost for this subtask includes Geosyntec project managers to prepare slides for each site they manage to summarize the current site status, progress, path forward, problems to be resolved, etc. for sites undergoing assessment and remediation. Cost estimate includes labor to prepare slides by PMs and gather relevant information (i.e., Nick Barnes, Maria Lemes, Melissa Shook, James Mills, Olivia Cain, Kyle Carlton, Austin Kelly). We have budgeted for two people to attend the site review meeting: also include travel costs to attend and participate in the meeting.
The FDEP Project Manager agrees to the scope of work and final cost associated with this Task assignment. The final cost is $16,222.20 with 90 labor hours.
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LEVEL OF EFFORT/EXPENSE WORKSHEET
SITE : Annual Site review meeting SUBTASK: slide preparation, site review meeting, minutes
DATE: 4/10/2025
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Principal
T. Kafka 12
Senior Professional
B. Dawson 26 Project Professional
N. Barnes 10 O. Cain
J. Mills 1
A. Kelly 1 K. Carlton 2 Professional
M. Shook 18
M. Lemes 2
TOTAL LABOR 76
VEHICLE TYPE RATE UNIT USAGE
Car TPA, JAX $80.00 Day 2 $160.00 Truck $120.00 Day 0 $0.00 Van $120.00 Day 0 $0.00
Subtotal $160.00
Mileage $0.59 Mile 0 $0.00 Subtotal $0.00
Air Fare $275.00 Round Trip $0.00 Subtotal $0.00
TOTAL VEHICLE $160.00
PER DIEM STAFF RATE UNIT USAGE
hotels Kafka, Dawson $150.00 night 2 $300.00 $0.00 Day 0 $0.00 $0.00 Day 0 $0.00 $0.00 Day 0 $0.00
TOTAL PER DIEM $300.00
SUBCONTRACTOR COSTS
TOTAL SUB $0.00
LABORATORY COSTS
TOTAL LAB $0.00
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
TOTAL EQUIPMENT $0.00
slide prep for 9 DC sites + 1 HW sites, (1 hr each, 10 h) slide prep for 2 DC sites ( 2 hrs) slide prep for 10 DC sites + 2 HW sites (1 hr each, 14 hr), prepare meeting summary deliverable (4 hrs) slide prep 2 DC sites (2 hrs), full slide package development (2 hrs), particpate in meeting (8 hrs) slide prep for 1 DC sites + 1 HW sites (1 hr each), PFAS site summary slide (2 hrs) slide prep for 12 DC sites + 2 HW sites, (1 hr each, 14 h), rd trip mobe (4 h), participate in meeting (8 hrs) slide prep for 1 DC site slide prep for 1 DC site slide prep for 1 DC sites + 1 HW sites (1 hr each)
4/16/2025 Page 3 of 3 Subtask 2
12802 Tampa Oaks Boulevard, Suite 151 Tampa, Florida 33637
PH 813.558.0990
FAX 813.558.9726
www.geosyntec.com
DC001F_2025 Site review meeting
April 16, 2025
Ms. Sarah Aduwa Waste Sites Cleanup Section Florida Department of Environmental Protection 2600 Blair Stone Road, MS 4520 Tallahassee, Florida 32399-2400
Subject: Scope of Work and Level of Effort Annual Site Review Meeting – DC001F
Dear Sarah:
Geosyntec Consultants, Inc. (Geosyntec) has prepared this Scope of Work (SOW) and Level of Effort (LOE) for the Florida Department of Environmental Protection (FDEP) to prepare for and participate in our annual site review meeting scheduled for April 29, 2025 in Tallahassee.
Subtask 1 – Project Management
Subtask 2 – Site Review Meeting
Geosyntec project managers will prepare slides for each site they manage to summarize the current site status, progress, path forward to closure, problems to be resolved, etc. for sites undergoing assessment and remediation. The slides will also include administrative site information such as updates on RPO, offsite noticing history, and access agreements, etc. NAM sites will be summarized in tabular format, consistent with our previous presentations. We will also collate the most recent figures and tables to consult as needed during the meeting. Our cost estimate includes labor to prepare slides by PMs and gather relevant information (i.e., Nick Barnes, Maria Lemes, Melissa Shook, James Mills, Olivia Cain, Kyle Carlton, Austin Kelly). We have budgeted for two people to attend the site review meeting:
Todd Kafka, PG (contract manager, Tampa) (no travel labor included as cost savings) Blaine Dawson PG (Senior geologist, Jacksonville)
At our cost, we currently plan to bring Nick and Melissa to the meeting since they manage a large number of sites for you.
Ms. Sarah Aduwa
DC001F_2025 Site review meeting
Deliverables will include an electronic copy of the presentation slides and the summary of action items to capture the decisions made during our meeting.
Deliverable Schedule and Invoicing
Deliverable Deliverable Date Invoice Amount
Subtasks 1-2: Submittal of site review summary and slides
May 15, 2025 $16,222.20
Feel free to contact me if you have any questions or require any additional information.
Sincerely, Todd Kafka, P.G.
Sr. Principal/Contract Manager
HW683
Ms. Sarah Aduwa
DC001F_2025 Site review meeting
File details come from the government source that posted it. Updated .