CN-370000-HW683-DC019C.pdf

PDF 733 KB Posted Dec 22, 2021

Attached to: Master Agreement FL|HW683|90e8124b5a65e607dedb86d39c72016e
Contract number: HW683
Issued by: Florida

About this file

Written by GovTribe AI · May 20, 2026

This Task Assignment (TA Number DC019C) is a state contract between the State of Florida Department of Environmental Protection (FDEP) and Geosyntec Consultants, Inc. for remediation activities at the Magic Cleaners site located at 5850 San Juan Avenue in Jacksonville, Florida (ERIC_4604). The contract is entered pursuant to Contract Number HW683 and is effective through March 29, 2024. Key personnel include Brittany Plyler as the FDEP Project Manager and Blaine Dawson as the Contractor's Project Manager.

The task assignment authorizes Geosyntec to conduct Interim Source Removal (ISR) work plan activities valued at $33,823.26 based on a fixed unit rate, encompassing 207 labor hours. The scope of work consists of two subtasks: Subtask 1 includes project management costs calculated at 13 percent of direct labor costs ($3,863.55), and Subtask 2 includes preparation of an ISR Work Plan, bid documents, and bid walk coordination to implement a combined remedial approach using shallow soil excavation and soil vapor extraction (SVE) to address vadose zone soil impacts at depths from 0 to 10 feet below land surface ($29,959.71). The primary deliverable is the ISR Work Plan with a due date of January 31, 2024, with full invoice of $33,823.26 due upon submittal and FDEP approval. Direct labor costs total $11,195.54, with overhead applied at 172.70 percent, supplemented by travel costs of $240.00 for vehicle rental and a completion fee of $3,053.02.

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Funding Information:

Org. Code E.O. Object Code Budget Entity Appropriation

Category Grant # Project # Year Amount

Additional Funding Information attached on separate page.

Rev. 8/26/2020

STATE OF FLORIDA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

Task Assignment This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .

1. TA Number: TA Completion Date:

TA Description:

2. Parties State of Florida Department of Environmental Protection (Department)

Department Project Manager: Department Project Manager Phone:

Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:

3. Project Number:

(If different from TA Number) Project Location(s):

Project Name:

4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bas s, up to the Total TA Value as indicated below:

Fixed Price:

Fixed Unit Rate: (Extended Price)

Cost Reimbursement:

Total TA Value:

5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:

Attachment 1:

Additional Attachments (if necessary):

IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.

State of Florida Department of Environmental Protection

CONTRACTOR Department Name:

Title: Secretary or Designee

(Authorized Signature) (Authorized Signature) Date:

Additional signatures attached on separate page.

gOrg. Code

HW683

DC019C Completion March 29, 2024

This Task Assignment authorizes Geosyntec to conduct ISRP activities in accordance with the Geosyntec scope of work, cost estimate, and schedule received on November 3, 2023.

Brittany Plyler 850-245-8851 Contractor Geosyntec Contractor

Contractor Blaine Dawson Contractor

ERIC_4604

5850 San Juan Avenue Jacksonville, FL 32236

Magic Cleaners

Contractor Contractor

✔ $ 33,823.26

$ 33,823.26

Scope of Work

Geosyntec Contractor Todd Kafka

Contract Manager

Todd Kafka, P.G. Digitally signed by Todd Kafka, P.G.

Date: 2023.11.06 17:06:23 -05'00'

Kelly Crain

Kelly Crain Digitally signed by Kelly Crain Date: 2023.11.06 13:48:19 -05'00'

N/A

Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment

WC TAFORM

Contract Number:

Task Assignment #:

Deliverables:

Deliverable Deliverable Due Date

Invoice Schedule:

Requirements for Invoice Submittal Amount to be Invoiced

TOTAL COST

Subtask 1, 2: ISR Work Plan; PM 01/31/2024

Subtask 1, 2: Submittal and FDEP Approval of the ISR Work Plan; PM $ 33,823.26

$ 33,823.26

HW683

DC019C

Printed on recycled paper.

FFLORIDAA DEPARTMENTT OF

EEnvironmentall Protection

Bob Martinez Center

2600 Blair Stone Road Tallahassee, FL 32399-2400

Ronn DeSantis Governor

Jeanette Nuñez

Lt. Governor

Shawnn Hamilton Secretary

To: HW683 Contract Negotiation File Magic Cleaners Duval County, Florida

ERIC_4604

From: Brittany Plyler, Project Manager Date: November 6, 2023 Subject: Negotiation Summary

HW683_DC019C

This Task Assignment authorizes Geosyntec to conduct ISRP activities in accordance with the Geosyntec scope of work, cost estimate, and schedule received on November 3, 2023.

Geosyntec confirmed on November 3, 2023, that Subtask 1 consists of the calculated project management labor, based upon 13% of the direct labor costs in this proposal, and includes fringe, overhead, other direct costs (ODCs) and completion fees.

Subtask 2: This subtask includes costs for Geosyntec to create an ISRP for a combined remedial approach using shallow soil excavation and soil vapor extraction (SVE). Geosyntec will develop and prepare Bid Documents necessary to obtain subcontractor costs to implement the ISR at the Site, and then conduct a Bid Walk.

The FDEP Project Manager agrees to the scope of work and final cost associated with this Task Assignment. The final cost is $33,823.26 with 207 labor hours.

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LEVEL OF EFFORT/EXPENSE WORKSHEET

SITE : Magic Cleaners SUBTASK: Interim Source Removal Work Plan and Bidding Docs/Process

DATE: 11/3/2023

LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON

STAFF-TITLE WORK DESCRIPTION HOURS

Principal R. Klinger

Senior Professional B. Dawson

Project Professional M. Hensley 12

Professional O. Cain

Designer B. Lardizbal

TOTAL LABOR 181

VEHICLE TYPE RATE UNIT USEAGE

Truck

Site viist #1 and Bid walk with contractors $120.00 Day 2 $240.00

Subtotal $240.00

TOTAL VEHICLE $240.00

Prepare design drawings (excavation extents, process and instrumentation diagram, well details for multiple depth intervals, electircal connection to system, and trench cross sections) (16 hr); Prepare bid spec drawings for combined remedy (6 hr)

Mob/demob to the site (1 hr). Site visit to evaluate ISR implementation (4 hr). Pre- and post- Site visit design discussions with property owners (on- and off-site) and tenants (3 hr).

Establish design criteria with FDEP (1 hr). Technical design support, calculation packages, well and piping layouts, monitoring plan, and PE sign/seal (10 hr). PE development and certification of bid specifications, contractor bid package (10 hr). Teleconference with tenants and property owners (on- and off-site) on design and implementation plans/schedule (3 hr). PE evaluation of bids and bid comparison, evaluate contractor selection and questions from bidders, requests for additional information (6 hr).

Mob/demob to the site (1 hr). Site visit to evaluate ISR implementation (4 hr). Summary of meeting notes and photo log to FDEP (2 hr). Prepare for and conduct pre- and post-Site visit design discussions with property owners and tenants (2 hr/meeting x 3 meetings = 6 hr). Mobilization to/from the site (1 hr). Conduct site visit and bid walk with contractors and technical discussions with PE during bid walk (4 hr). Teleconference with tenants and property owners (on- and off-site) on design and implementation plans/schedule (3 hr).

Develop contractor bid list (2 hr). Evaluate subcontractor bids and prepare bid comparison table (3 hr). Prepare selection summary for FDEP with recommended contractor (2 hr).

Prepare figures illustrating layout of soil excavations and remedial system/well/piping layouts with current analytcial results

Establish design criteria with FDEP (1 hr). Prepare ISR, design drawings, calculation package, and develop monitoring plan for combined remedy (50 hr). Prepare bid documents and technical specifications for combined remedy (30 hr)

11/6/2023 Page 2 of 2 Subtask 2

1200 Riverplace Blvd Suite 710

Jacksonville, FL 32207

PH 904-858-1818

www.geosyntec.com

Magic Cleaners (ERIC_4604)_HW683 SOW_ISRWP_2023-11

3 November 2023

Ms. Brittany Plyer Florida Department of Environmental Protection 2600 Blair Stone Road Tallahassee, FL 32399-2400

Subject: Scope of Work and CEF/LOE – Interim Source Removal Work Plan

Magic Cleaners (ERIC_4604) 5850 San Juan Avenue Jacksonville, FL 32236

Dear Ms. Plyer:

Geosyntec Consultants, Inc. (Geosyntec) has prepared this proposed Scope of Work (SOW), Level of Effort (LOE), and Cost Estimating Form (CEF) for remediation activities at the Magic Cleaners Site located in Jacksonville, Florida (ERIC_4604). As approved by FDEP, the remedial approach is a combined remedy using shallow soil excavation and soil vapor extraction (SVE) due to challenging site conditions behind the primary Site building. This SOW includes (i) preparing an Interim Source Removal (ISR) Work Plan, (ii) preparing Bid Documents, and (iii) soliciting bids from qualified subcontractors and evaluating the subcontractor bids for selection. A description of task breakdown for field activities and report preparation is provided below. A CEF/LOE is provided as Attachment A.

Subtask 1 – Project Management

Costs associated with this subtask are directly computed.

Subtask 2 – ISR Work Plan, Bid Package Preparation, Bid Walk

This subtask includes costs associated with the preparation of an ISR Work Plan (ISRP) pursuant to Chapter 62-780.525, Florida Administrative Code to address vadose zone soil impacts on- and off-Site, bid documents, and conducting a bid walk. Geosyntec anticipates that the ISRP will detail soil excavations both on- and off-site to treat soils from 0 to 4 feet (ft) below land surface (BLS) and a SVE system on-site to treat soils from 0 to 10 ft BLS, as identified in the August 2023 Site Assessment Report.

ISRP

The ISRP will include the following elements:

A recap of the soil assessment activities and results;

Proposed extents of soil excavations both on- and off-site;

Proposed SVE well layout, including use of existing modified active gas sampling (MAGS) wells, piping layout, construction, operation, and maintenance details;

A process and instrumentation diagram;

SVE well details;

Electrical connection to system;

Trenching cross section details; and Engineering cost estimate for implementation and operation and maintenance (O&M).

To support the preparation of the ISRP, Geosyntec will communicate with the Site owners (on-and off-site) to discuss the design plan and coordinate logistics for a Site visit with the owners (or local representatives, if present) and existing tenants. The objectives of the Site visit are to (i) evaluate interior and exterior access for construction activities, such as trenching for subgrade piping runs or the use of above grade piping along building columns into overhead crawlspaces (or both); (ii) document current Site conditions; (iii) discuss access and logistics for soil excavation and system installation with the Site owners and building tenants; (iv) determine locations for soil stockpiles and the treatment trailer; and (v) evaluate the presence of overhead and underground utilities as part of soil excavation and system installation activities. Due to the complexity of the Site footprint and potential challenges with construction of the system, Blaine Dawson (Project Manager) and Rachel Klinger (Engineer of Record) will conduct the Site visit. Effort has been included for Geosyntec to communicate with the property owners and tenants before and after the Site walk to ensure the proposed design is appropriate (assumed three, 1-hour teleconferences with Blaine Dawson and Rachel Klinger).

Prior to submittal of the ISRP, Geosyntec will provide FDEP with a photo log documenting existing Site conditions and a copy of notes and/or meeting minutes from discussions with the Site owners and building tenants that culminates in an acceptable conceptual design. The conceptual design will be discussed with FDEP during a 1-hour teleconference to facilitate the soil excavation and SVE designs and minimize FDEP comments.

Bid Package Development

Geosyntec will develop and prepare Bid Documents necessary to obtain subcontractor costs to implement the ISR at the Site. The Bid Documents will include the specifications necessary for potential subcontractors (i.e., bidders) to provide a cost to permit, mobilize, and prepare the Site for construction; complete soil excavation, trenching, backfilling, and install the on-site treatment system; and perform Site restoration activities.

The Bid Documents will include:

Instructions for Bidders;

Request for Bids Scope of Work;

Construction Drawings;

Technical Specifications; and Bid Proposal Form.

The Bid Documents and Technical Specifications section will include, but not be limited to, the following elements:

Summary of work;

Description of site conditions, access constraints, overhead and subsurface utilities, and historical soil data, etc.;

Permitting (local, state, federal);

Safety, health, and emergency response requirements;

Site preparation and pre-mobilization activities (e.g., underground utility locating);

Requirements for protection of existing structures, as applicable;

Excavation locations, extents, and specifications;

Trenching locations and specifications;

Conveyance piping and connection specifications;

Backfill specifications;

Electrical connection requirements and electrical subcontractor costs;

Telemetry system connection and operational requirements;

Waste profiling, manifesting, transportation, and disposal requirements; and Site restoration and demobilization requirements.

Bid Walk and Evaluation

Geosyntec will develop a list of up to three qualified soil excavation and SVE Contractors for invitation to the Site to participate in a bid walk. Prior to scheduling the Site visit, Geosyntec will send interested Contractors copies of the ISRP, Bid Documents, and Technical Specifications approved by FDEP. Geosyntec will coordinate the visit with the Site owners and current tenants and will conduct a 1-hour pre-call with each party to provide an overview of the ISRP and allow the owners and tenant to provide input on logistics, layout changes (if Site conditions differ from those at the time of the ISRP), and how to minimize disruptions to local operations. This information will allow for the Site visit to run smoothly and provide the best opportunity for setting clear expectations for the contractors. No additional labor has been included to address requests or changes from the discussions with the owners and tenants during the ISRP preparation.

Blaine Dawson (Project Manager) and Rachel Klinger (Engineer of Record) will attend the Bid Walk.

Geosyntec will respond to requests for additional information (RAIs) submitted by contractors following the Site visit. Geosyntec will review contractor bids and evaluate costs and approaches to identify the best value to FDEP. Geosyntec will submit the Contractor bids, RAIs, bid evaluation, and our recommendation for Contactor selection to FDEP in a separate scope of work for implementation.

Invoice and Deliverable Schedule

Subtask Deliverable Due Date Invoice Amount 1, 2 ISR Work Plan October 31, 2023 $33,823.26

Total $33,823.26

CLOSURE

Please review and contact us if you have any questions or require additional information. As always, it is a pleasure to work with the FDEP.

Sincerely, Blaine Dawson, P.G. (FL) Todd K. Kafka, P.G. (FL) Senior Geologist Senior Principal Hydrogeologist

Copies to Rachel Klinger, Geosyntec

Attachments: Attachment A – CEF-LOE

File details come from the government source that posted it. Updated May 20, 2026.