UNSPSC 45111800: Video and combination video and audio presentation equipment and hardware and controllers

UNSPSC 45111800 Video and combination video and audio presentation equipment and hardware and controllers is a Class code describing fixed and portable AV systems, projection and display hardware, audio reinforcement components, control interfaces, and integration services that state and local governments procure for meeting spaces, courtrooms, stadiums, event venues, and educational facilities. Recent solicitations show municipalities, school districts, counties, higher-education centers, and special-purpose authorities acquiring comprehensive AV system upgrades involving wireless microphones, networked cameras, digital signal processors, interactive displays, projection systems, LED video walls, control panels, and full-turnkey installation and integration labor. The City of Holly Hill, Florida issued RFP 26PW01 seeking sealed proposals by February 11, 2026 for Commission Chambers and Large Conference Room upgrades including nine wireless microphone systems, Dante-based audio processors, Huddly cameras, and Shure sound bars. The Boston Region Metropolitan Planning Organization released RFQ OFF50 & ITC73 due November 4, 2026 for design and installation of AV solutions across multiple collaboration spaces, requiring vendor site visits and system integration with existing infrastructure. Volusia County's RFP 26-P-33JRD, due January 29, 2026, sought design, installation, and maintenance of A/V and IT systems for its Emergency Operations Center, with specifications for Crestron controls, structured cabling, DSP systems, and compliance with NIST cybersecurity standards.

Issuers span the full range of state and local procurement bodies—city governments (Holly Hill, Orlando, Arlington, Dahlonega, Tybee Island, Santa Monica), counties (Volusia, Wake, Collin, Gwinnett, Crisp, Marion, Glynn), school districts (Fort Bend ISD, City Colleges of Chicago, Clarkston Community Schools, Dallas ISD, Northside ISD, Jordan School District), transit and regional authorities (Boston MPO, Georgia World Congress Center, Auraria Higher Education Center), and special districts (Central Health/Travis County Healthcare District). Recent activity concentrates in Florida, Georgia, Texas, Massachusetts, Michigan, Colorado, and California, with particular clustering in Southeast venues (courts, councils chambers, operational centers) and education facilities nationwide. Pricing and contract structure vary widely: some solicitations carry firm fixed fees (City of Santa Monica's five-year not-to-exceed services model), others use indefinite quantity frameworks (NISD's IDQ for projectors and repair), and large-venue projects command six-figure budgets (Volusia County EOC, Orlando stadium bowl sound system at Camping World Stadium, City Colleges of Chicago's 500-classroom modernization). Evaluation criteria consistently emphasize technical qualifications, experience with similar installations (typically three to five years minimum), project references, implementation timeline, and cost; many awards involve multiple qualified vendors or cooperative purchasing vehicles. Participation in set-aside programs (MBE, WBE, DBE, HUBZone, VBE, SBE) appears in roughly one-third of recent solicitations, particularly in larger school districts and city contracts subject to federal funding or local equity ordinances.