Digital Signage Management System for Televisions within Probation's Institutions

San Bernardino County Probation Department is issuing a Request for Proposal (RFP) to procure a comprehensive Digital Signage Management System for televisions within juvenile detention and treatment facilities, specifically for the Central Valley Juvenile Detention and Assessment Center (CVJDAC) in San Bernardino and the A Restorative Integration for Successful Engagement Secure Youth Treatment Facility (ARISE SYTF) in Apple Valley, with potential future expansion to additional facilities. The procurement requires a centralized digital signage solution that enables remote control, scheduling, and monitoring of television content across multiple screens, utilizing VITEC Avedia servers, endpoints, encoders, and associated software licenses, along with professional services including configuration, provisioning, training, project management, and content creation. Proposers must demonstrate at least 20 years of experience providing digital signage management system services with extensive experience serving law enforcement or government agencies. The County will evaluate proposals using a weighted best-value approach consisting of Qualifications and Experience (35 points), Technical Review (35 points), Cost/Revenue (20 points), and References (10 points), with a local preference of five percent available for qualifying local vendors. Key deadlines include a question submission deadline of February 17, 2026 at 12:00:59 P.M. PST and a proposal submission deadline of March 10, 2026 at 5:00:59 P.M. PST, with a tentative contract award date in June 2026. The maximum contract term is five years, commencing July 1, 2026 and ending June 30, 2031, with all proposals requiring electronic submission through the County's Electronic Procurement Network (ePro) system.

Contractor personnel requiring facility access must pass comprehensive background checks including DMV review, Live Scan fingerprinting (DOJ/FBI/Criminal Check), and Prison Rape Elimination Act compliance training, with escorted access required while on County property. This procurement is subject to California prevailing wage requirements as established by the Department of Industrial Relations, with wage determinations applicable to Southern California counties including San Bernardino, requiring contractors and subcontractors to maintain certified payroll records and comply with apprenticeship requirements under Labor Code Section 1777.5. The RFP does not identify a specific incumbent vendor or current contractor, nor does it disclose an estimated contract value or budget range. All proposers must register with the County's Electronic Procurement Network and comply with prevailing wage standards, which include mandatory wage rates for various craft classifications, travel and subsistence payments, and potential financial penalties ranging from $25 to $200 per worker per day for non-compliance. The County reserves the right to make as many or as few awards as deemed necessary and will conduct contract negotiations with the highest-ranked proposer(s) regarding pricing and technical matters.