CBEIS Video Wall and Digital Screens Replacement

Morgan State University, a State of Maryland agency, is procuring audiovisual integration services through a Request for Technical Proposals (RFP DCM-CBEISVWR-26-1GC) to replace an obsolete video wall and install five digital screens in the Atrium and second floor of the Center for Built Environment and Infrastructure Studies (CBEIS) building in Baltimore City, with one additional screen in the School of Architecture & Planning Dean's Office. The procurement follows a two-phase sealed bidding process that requires qualified audiovisual integrators to provide design-assist services, equipment procurement, installation, system integration, video teleconferencing integration, network connectivity, staff training, and as-built documentation. Technical proposals will be evaluated on a 100-point scale, with 85 points allocated for technical competence and past performance and 15 points for personnel qualifications, requiring a minimum score of 80 points to advance to Phase 2 price proposal evaluation. The pre-proposal conference is scheduled for April 27, 2026 at 8:30 a.m., followed immediately by a site visit; the deadline for written questions is May 4, 2026 at 12:00 noon with responses published by May 11, 2026. Technical and price proposals are due May 25, 2026 at 2:00 p.m., with evaluation and scope review scheduled for June 4, 2026 and a Notice to Proceed expected during the week of June 15, 2026. Substantial completion is required by August 12, 2026, with final completion by August 30, 2026, and liquidated damages are assessed at $500 per calendar day for failure to meet these deadlines. The selected contractor must provide a 2-year workmanship and manufacturer's warranty as part of the base bid, with alternate pricing options for extended warranty years 3-5, preventative maintenance plans, on-site staff support for events, and content creation services, and must integrate with the existing Crestron XiO Cloud platform infrastructure.

Morgan State University has established a 15 percent Minority Business Enterprise (MBE) participation goal, with liquidated damages imposed for non-compliance ranging from $18.98 to $96.50 per day depending on the violation type; bidders must submit documented commitments to certified MBE subcontractors and suppliers or submit a waiver request with supporting documentation of good faith efforts if unable to meet the goal. All submissions must include MBE documentation (Forms D-1A through D-5), bid affidavits, conflict of interest disclosures, acknowledgment of all addenda, a completed Form W-9, and bid bonds, with contractors required to maintain valid state and county construction licenses and register with the e-Maryland Marketplace Advantage (eMMA) system. The project is subject to Maryland prevailing wage requirements, with wage rates established by the Department of Labor for Baltimore City construction classifications, and contractors must submit certified payroll records electronically within 14 calendar days of each payroll period. Construction is restricted to 6:00 a.m. start times Monday through Friday, with no work permitted during Winter Graduation, Spring Graduation, Homecoming weekend, and other designated campus events. Electronic Funds Transfer payment is required for contracts exceeding $200,000, and if the contract exceeds $1 million, Board of Public Works approval is required before execution. While specific budget values are not disclosed in the solicitation documents, the project funding is derived from various University fund sources and may require multiple invoices.