Video Compression and Processing Technologies Distribution System

The University of Central Florida's Procurement Services Department, on behalf of WUCF TV, is issuing an Invitation to Bid (ITB 2025-11DC) to replace the station's advanced video compression and processing technologies and distribution system. The procurement encompasses comprehensive equipment and services including two Harmonic XOS 2 HD & 4 SD encoders with associated server hardware and software licenses, two Nevion Virtuoso RE media node appliances with transport stream licensing, one Triveni Digital GuideBuilder PSIP Generator primary server platform upgrade and one backup server platform upgrade, two ESE distribution amplifiers, and associated commissioning services. Bidders must provide detailed pricing for installation and materials services including engineering, on-site installation services, lodging, and per diem expenses, along with support terms consisting of 60-month standard support with options for 24-month extensions (totaling 84 months) and 24/7 premium support for select components. The project requires minimal or no impact to on-air broadcast during 6:00 AM to midnight, with off-air final integration scheduled between midnight and 6:00 AM, and bidders must provide AutoCAD designs for both current and proposed equipment configurations upon request. Written questions must be submitted by Monday, May 4, 2026, at 5:00 PM EST, and sealed bids must be submitted via the Bonfire Web Portal (https://ucfprocurement.bonfirehub.com/opportunities/231024) by Wednesday, May 27, 2026, at 3:00 PM EST, with bid opening occurring simultaneously via Zoom meeting. Quoted prices must remain valid for at least 90 days following bid opening, with F.O.B. delivery to UCF Central Receiving Building 16E and delivery expected after receipt of order.

No specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information are identified in the solicitation documents. All bidders must comply with Florida business requirements, including completion of the Bidder's Statement of Principal Place of Business form; out-of-state bidders must provide a written legal opinion from a state-licensed attorney regarding any in-state bidding preferences in their home state. Suppliers must certify compliance with all applicable laws and good standing in their state of residence, with the awardee required to provide a certificate of good standing prior to contract performance initiation. The University of Central Florida, as a tax-immune sovereign entity, is exempt from all sales, use, and excise taxes. All suppliers must have a properly executed W-9 form on file with their Federal Employer Identification Number prior to payment, and invoices must be submitted to kNEXT. No specific budget range or award value is disclosed in the available solicitation documents; awards will be made to the lowest responsive and responsible bidder meeting all specifications, with the University reserving the right to reject any and all bids or waive minor irregularities.