Purchase and Delivery of Orion Monitors

The County of Orange Sheriff-Coroner Department is seeking competitive bids for the Purchase and Delivery of Orion Monitors through a fully electronic solicitation. The procurement encompasses a comprehensive range of monitor types, including Video Wall Monitors, 4K UHD Monitors, CCTV Monitors, 3G-SDI Monitors, IP Monitors, Sunlight Readable Monitors, and Indoor/Outdoor Monitors, along with associated hardware and software solutions. This as-needed contract requires vendors to deliver products within 20 calendar days of order receipt, with all items being new and no substitutions permitted. The solicitation covers multiple monitor specifications and accessories, with bidders required to provide detailed pricing and potential discounts. Key submission details include an electronic bid deadline of October 21, 2025, at 5:00 pm, with bids remaining valid for 365 days after the closing date. All questions or requests for interpretations must be submitted through the solicitation's Question & Answer section by Tuesday, October 14, 2025, before 5:00 pm. Bidders are explicitly instructed not to contact other County personnel with questions or clarifications.

The solicitation offers preference points for Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) certifications, providing a 5% bid price reduction for qualified vendors. The contract will have an initial term of three calendar years, with potential for two additional renewal years, subject to mutual written agreement and approval by the County of Orange Board of Supervisors. A cooperative purchasing provision allows other municipal, county, public utility, hospital, educational, and governmental organizations to utilize the contract pricing, with the County of Orange receiving a 2% administrative rebate on subordinate contract sales. Bidders must provide references, complete various certification forms, and maintain active state business registrations. The contract will be awarded on a firm fixed fee basis, with no price increases considered during the first contract year. Subsequent price adjustments require documented proof of cost increases with a minimum of 30 days' advance written notice. Contractors must guarantee that quoted prices are equal to or less than prices offered to other local, state, or federal government entities for similar services.