UNSPSC 45111801: Media control systems

UNSPSC 45111801 Media control systems (Commodity) covers audio-visual design, installation, integration, and maintenance services that state and local governments use to standardize and upgrade conference room technology, including hybrid-meeting infrastructure and videography capture systems. Solicitations under this code typically involve multi-facility AV standardization projects, equipment integration across different room sizes, technical training and documentation, preventative maintenance, and on-demand videography services. Issuing bodies include city information technology departments, state procurement offices, and other municipal entities managing distributed conference and meeting infrastructure. The work ranges from designing tailored AV packages for small collaboration spaces through large auditoriums to establishing qualified vendor pools for videography and media capture on a project-by-project basis.

Recent activity appears concentrated in the Southwest and Northeast. The City of Tucson issued RFP No. 230149 in April 2023 for AV equipment and service providers to standardize conference room technology across more than 100 city facilities, with a three-year contract term and approximately $1 million city spend, administered through the AXIA Cooperative national purchasing vehicle for nationwide public-agency participation; the RFP included Section 3 worker participation requirements (25% of labor hours, with 5% by Targeted Section 3 Workers) and proposals were due May 10, 2023. The State of Rhode Island is establishing Master Price Agreement 213 for videographer services through an open enrollment process, with proposals due September 14, 2026 at 12:00 p.m.; the agreement runs January 1, 2026 through December 31, 2028 with renewal options, and individual project awards depend on vendor expertise, rates, and availability, with the State withholding a 0.33% administrative fee. Both solicitations emphasize multiple awards and statewide or nationwide cooperative purchasing applicability.