Bartow Lighting Controls

The City of Bartow, Florida is requesting proposals for networked streetlight control nodes and a cloud-based management system for phased deployment of approximately 3,500 lighting control devices citywide, with proposals due August 12, 2026 at 2:00 p.m. The City extends local vendor preference and W/MBE and veteran business enterprise preferences under its established criteria.

The scope encompasses ANSI C136.41-compliant lighting control hardware, SaaS-based central management software, wireless communications services, installation training, and ongoing technical support across two phases: Phase 1 targets 200–300 nodes with installation completion by December 31, 2026; Phase 2 covers remaining quantities during 2027–2028. Vendors must demonstrate relevant experience with utility-grade networked lighting control systems, maintain sufficient financial and technical capacity, and hold appropriate insurance coverage including $1 million commercial general liability. Proposers must be properly licensed in Florida through the City of Bartow, Polk County, or state credentials.

Pricing shall address hardware costs per node, recurring SaaS and connectivity fees, implementation services, and optional items with volume-based tiered pricing for staged phases. The contract term aligns with the subscription term or negotiated contract term. The evaluation committee will assess proposals on experience and expertise (35 points), approach to project (30 points), financial viability and user experience (15 points), organizational resources (5 points), executive summary (5 points), W/MBE and veteran business utilization (5 points), local firm utilization (5 points), and performance surveys (10 points).

Questions are due August 4, 2026. Evaluation committee meetings are scheduled for August 27, September 10, and September 15, 2026, with a tentative City Commission award date of September 22, 2026. Contracts exceeding $150,000 require bonding compliance.