Graphic design and visual content services

Erie County Medical Center Corporation (ECMCC), a public benefit corporation located in Buffalo, New York, is soliciting proposals from qualified vendors to provide graphic design, visual content, printing, fabrication, and installation services on an as-needed basis to support the organization's marketing, branding, wayfinding, and signage initiatives across all ECMCC facilities. The scope of services includes wall wraps and murals, vinyl graphics, retractable banners, posters, canvas and acrylic prints, wayfinding signage, interior and exterior signs, dimensional wrap solutions, professional installation, onsite art consultation, graphic design, photography services, and digital media development. Qualified vendors must be located within approximately 15–20 miles of ECMCC, demonstrate a minimum of 5–7 years of professional installation experience, and deliver typical turnaround times of 2–5 calendar days with next-business-day delivery capabilities for standard products. Proposals, limited to 20 pages, are due electronically through ECMCC's Procurement Portal on Tuesday, June 9, 2026, at 11:00 a.m. EST, with a pre-proposal conference call scheduled for May 11, 2026, at 1:30 p.m. EST via Microsoft Teams and a written questions deadline of May 15, 2026. The evaluation criteria include pricing (35 points), experience (20 points), turnaround time (20 points), local proximity (10 points), portfolio of past work (10 points), and quantitative factor questionnaire (5 points), with pricing submitted in Excel format detailing hourly rates for services and product costs. The resulting contract shall be five years in duration with termination without cause rights retained by ECMCC.

This procurement includes mandatory participation requirements for minority-owned business enterprises (MBEs), women-owned business enterprises (WBEs), and service-disabled veteran-owned businesses (SDVOBs), with ECMCC establishing goals of 20 percent MBE participation, 10 percent WBE participation, and 6 percent SDVOB participation. Respondents must submit fully executed MWBE and SDVOB utilization plans at the time of proposal submission and document good faith efforts to engage certified enterprises, with failure to submit these plans resulting in disqualification. Selected vendors must comply with Symplr credentialing requirements, maintain comprehensive insurance coverage including professional liability ($1,300,000 per occurrence/$3,900,000 aggregate), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and workers' compensation within 14 days of award, as well as satisfy immunization and background check requirements. Contractors are also required to demonstrate compliance with New York State Finance Law 139-j and 139-k disclosure requirements, maintain sexual harassment prevention policies consistent with New York Labor Law Section 201-g, and adhere to equal employment opportunity and non-discrimination provisions. While no specific budget or award value is listed in the solicitation documents, the contract value and participation requirements are subject to New York State regulations governing contracts exceeding $25,000 for services. Proposals must remain firm and irrevocable for 60 days from the proposal opening date, and ECMCC reserves the right to conduct finalist presentations prior to award determination.