Enterprise Resource Planning Software Modernization (re-solicitation)

The City of St. Petersburg, located in Pinellas County, Florida, is seeking proposals for an Enterprise Resource Planning (ERP) Software Modernization project to replace its current Oracle E-Business Suite system with a fully SaaS cloud-based solution. The procurement seeks an integrated, modular system covering Finance, Procurement, Human Capital, Budgeting, and Planning, with vendors required to either provide all modules directly or facilitate integration of third-party solutions. Key deliverables include comprehensive implementation services such as project management, system design, hardware provisioning, interface development, systems integration, data migration, testing, implementation, training, and maintenance. A dedicated project manager must be assigned, with mandatory quarterly onsite two-day reviews and attendance at module kickoff and go-live events. The pre-proposal meeting is scheduled for January 6, 2026, at 10:00 am via Microsoft Teams, with questions due by January 20, 2026, at 12:00 pm. Proposal submissions are due electronically by February 17, 2026, at 3:00 pm through the City's online procurement portal. The evaluation will be weighted across 11 criteria totaling 100 points, including project understanding (10%), organizational capacity (15%), RFP compliance (20%), management plan (16%), implementation cost (11%), annual support cost (7%), financial stability (10%), base agreement acceptance (5%), and set-asides for various business enterprises.

The solicitation includes set-aside points for Small Business Enterprise (2%), Minority Business Enterprise (2%), and Women Business Enterprise (2%), providing opportunities for diverse vendors. Vendors must meet seven minimum qualifications, including successful implementation of the proposed solution for multiple comparable state and local government agencies within the last three years, completion of at least five Oracle EBS data migrations, and certification as an implementation partner of the proposed software vendor. The current infrastructure involves 3,201 full-time employees, 603 contingent workers, and 2,727 retirees, with an existing system that requires migration of approximately 3.4 terabytes of data. While specific award values are not explicitly stated, the comprehensive nature of the project and the requirement for multiple implementation passes suggest a significant investment. The City currently operates with various third-party solutions including OpenGov, B2G, GovMax, Neighborly, and Kronos, which will need to be considered during the integration process. The procurement timeline indicates an anticipated recommendation of award to City Council on September 17, 2026, with vendors expected to demonstrate capabilities in adapting to changing state and federal regulations and providing cloud/SaaS hosting services for comparable municipalities.