Summary

This Base Agreement document pertains to the City of St. Petersburg's Enterprise Resource Planning Software Modernization project, a re-solicitation for a fully SaaS cloud-based solution to replace its current Oracle E-Business ERP system. The project requires vendors to provide integrated, modular functionality across Finance, Procurement, Human Capital, Budgeting, and Planning modules, either as a complete offering or through facilitated integration of third-party solutions. The implementation must include comprehensive services encompassing project management, system design, hardware, interface development, systems integration, data migration, testing, training, and maintenance. The vendor is required to provide a dedicated project manager for the duration of the engagement with mandatory onsite presence at least quarterly for two-day project reviews, with additional onsite requirements for module kickoff and go-live events. The City expects the vendor to conduct thorough business analysis for each module and deliver a pre-configured system based on industry best practices to minimize disruption to City staff and reduce implementation burden.

The agreement establishes expectations for vendor performance and project governance, with emphasis on minimizing impact to City operations through pre-configured solutions requiring minimal customization. The base agreement likely outlines the terms and conditions governing the vendor relationship, service level expectations, payment structures, and implementation timelines, though specific pricing, contract duration, renewal options, and financial terms would be contained within the full solicitation documents and awarded contract terms. The City's phased approach to module implementation and requirement for experienced project management reflects a structured methodology designed to ensure successful transition from the legacy system.