Base_Agreement.pdf

The Base Agreement document establishes the contractual framework for the City of St. Petersburg's Enterprise Resource Planning Software Modernization project, which seeks to replace the municipality's current Oracle E-Business Suite with a fully SaaS cloud-based solution. The procurement targets an integrated, modular system encompassing Finance, Procurement, Human Capital, Budgeting, and Planning modules, with vendors responsible for providing all modules directly or facilitating integration of third-party solutions. Implementation services must include comprehensive support such as project management, system design, hardware provisioning, interface development, systems integration, data migration, testing, implementation, training, and ongoing maintenance. A dedicated project manager is required for the duration of the project with mandatory quarterly onsite two-day reviews, plus required attendance at module kickoff and go-live events. The pre-proposal meeting is scheduled for January 6, 2026, at 10:00 am via Microsoft Teams, with written questions due by January 20, 2026, at 12:00 pm. Proposal submissions are due electronically by February 17, 2026, at 3:00 pm through the City's online procurement portal, with an anticipated recommendation of award to City Council on September 17, 2026.

The evaluation criteria total 100 points across 11 weighted categories, including project understanding (10%), organizational capacity (15%), RFP compliance (20%), management plan (16%), implementation cost (11%), annual support cost (7%), financial stability (10%), and base agreement acceptance (5%). Set-asides provide two points each for Small Business Enterprise, Minority Business Enterprise, and Women Business Enterprise certifications. Vendors must meet seven minimum qualifications, including successful implementation of the proposed solution for multiple comparable state and local government agencies within the last three years, completion of at least five Oracle EBS data migrations, and certification as an implementation partner of the proposed software vendor. The City's current environment includes 3,201 full-time employees, 603 contingent workers, and 2,727 retirees, requiring migration of approximately 3.4 terabytes of data. Existing third-party integrations that must be accommodated include OpenGov, B2G, GovMax, Neighborly, and Kronos systems.