Base_Agreement.pdf

This is a Base Agreement document supporting the City of St. Petersburg, Florida's Enterprise Resource Planning (ERP) Software Modernization re-solicitation. The City seeks a fully SaaS cloud-based solution to replace its current Oracle E-Business Suite system, with integrated, modular functionality covering Finance, Procurement, Human Capital, Budgeting, and Planning. Vendors must provide either all modules directly or facilitate integration of third-party solutions. Required implementation services include project management, system design, hardware provisioning, interface development, systems integration, data migration, testing, implementation, training, and maintenance. A dedicated project manager must be assigned for the duration of the project with mandatory quarterly onsite two-day reviews and attendance at module kickoff and go-live events. The pre-proposal meeting is scheduled for January 6, 2026, at 10:00 am via Microsoft Teams, with written questions due by January 20, 2026, at 12:00 pm. Proposals are due electronically by February 17, 2026, at 3:00 pm through the City's online procurement portal, with an anticipated award recommendation to City Council on September 17, 2026.

Evaluation will be weighted across 11 criteria totaling 100 points, including project understanding (10%), organizational capacity (15%), RFP compliance (20%), management plan (16%), implementation cost (11%), annual support cost (7%), financial stability (10%), base agreement acceptance (5%), and set-asides for Small Business Enterprise (2%), Minority Business Enterprise (2%), and Women Business Enterprise (2%). Vendors must meet seven minimum qualifications, including successful implementation of the proposed solution for multiple comparable state and local government agencies within the last three years, completion of at least five Oracle EBS data migrations, and certification as an implementation partner of the proposed software vendor. The City's current environment comprises 3,201 full-time employees, 603 contingent workers, and 2,727 retirees, with approximately 3.4 terabytes of data requiring migration. The City currently operates third-party solutions including OpenGov, B2G, GovMax, Neighborly, and Kronos, which must be considered during the integration process.