Base_Agreement.pdf

This is a Base Agreement document for the City of St. Petersburg, Florida's Enterprise Resource Planning Software Modernization project, which seeks to replace the municipality's current Oracle E-Business Suite system with a fully SaaS cloud-based solution. The procurement requires vendors to provide integrated, modular functionality across Finance, Procurement, Human Capital, Budgeting, and Planning, either through direct provision of all modules or by facilitating integration of third-party solutions. Key implementation services include project management, system design, hardware provisioning, interface development, systems integration, data migration, testing, implementation, training, and maintenance. A dedicated project manager must be assigned for the duration of the project with mandatory onsite presence at least quarterly for two-day reviews, as well as attendance at module kickoff and go-live events. The pre-proposal meeting is scheduled for January 6, 2026, at 10:00 am via Microsoft Teams, with written questions due by January 20, 2026, at 12:00 pm. Proposal submissions are due electronically by February 17, 2026, at 3:00 pm through the City's online procurement portal, with an anticipated award recommendation to City Council on September 17, 2026.

The evaluation will be weighted across 11 criteria totaling 100 points, including project understanding (10%), organizational capacity (15%), RFP compliance (20%), management plan (16%), implementation cost (11%), annual support cost (7%), financial stability (10%), and base agreement acceptance (5%). Set-asides provide 2% points each for Small Business Enterprise, Minority Business Enterprise, and Women Business Enterprise certifications. Vendors must meet seven minimum qualifications, including successful implementation of the proposed solution for multiple comparable state and local government agencies within the last three years, completion of at least five Oracle EBS data migrations, and certification as an implementation partner of the proposed software vendor. The City's current infrastructure includes 3,201 full-time employees, 603 contingent workers, and 2,727 retirees, with approximately 3.4 terabytes of data requiring migration. The existing environment includes third-party solutions such as OpenGov, B2G, GovMax, Neighborly, and Kronos that must be considered during integration planning.