Attachment_1_to_Appendix_A_-_Pension_Management_System_Requirements.pdf

This is a Pension Management System Requirements attachment related to the City of St. Petersburg, Florida's Enterprise Resource Planning Software Modernization solicitation. The document specifies the functional and technical requirements for the pension management component that must be integrated within the proposed ERP solution. The City is seeking a fully SaaS cloud-based system to replace its current Oracle E-Business Suite, with pension management capabilities required to support the administration of benefits for approximately 2,727 retirees. Vendors must address pension calculation, benefit administration, reporting, compliance with applicable regulations, and integration with the broader financial and human capital modules of the proposed ERP system. The pre-proposal meeting is scheduled for January 6, 2026, at 10:00 am via Microsoft Teams, with questions due by January 20, 2026, at 12:00 pm and proposal submissions due electronically by February 17, 2026, at 3:00 pm through the City's online procurement portal. The anticipated award recommendation to City Council is scheduled for September 17, 2026, and the contract term will extend through the implementation phase and into ongoing support and maintenance.

The pension management system requirements establish minimum qualifications and functional specifications that vendors must meet, including demonstrated experience implementing comparable pension management solutions for state and local government entities within the last three years and certification as an implementation partner of the proposed software vendor. The evaluation criteria allocate 100 total points across multiple weighted categories, with set-aside opportunities available for Small Business Enterprises (2%), Minority Business Enterprises (2%), and Women Business Enterprises (2%). The City will require vendors to provide comprehensive implementation services specific to pension management, including data migration of existing pension records, system configuration based on applicable state and federal regulatory requirements, testing protocols specific to pension benefit calculations and reporting, and training for City staff responsible for pension administration. No specific funding amounts are stated within the pension management requirements attachment, though the comprehensive scope of the overall ERP modernization project indicates significant investment requirements.