Attachment_1_to_Appendix_A_-_Pension_Management_System_Requirements.pdf

This is a Pension Management System Requirements attachment to the City of St. Petersburg's Enterprise Resource Planning (ERP) Software Modernization solicitation in Florida. The document establishes functional and technical requirements for the pension management module that will integrate with the City's new cloud-based ERP system, replacing the current Oracle E-Business Suite. The attachment defines specific system capabilities required for managing pension plans, including member data administration, contribution tracking, benefit calculation, payroll integration, reporting, and compliance functionality. The pre-proposal meeting is scheduled for January 6, 2026, at 10:00 am via Microsoft Teams, with written questions due by January 20, 2026, at 12:00 pm. Proposal submissions are due electronically by February 17, 2026, at 3:00 pm through the City's online procurement portal. The project manager must be onsite quarterly for two-day reviews and attend module kickoff and go-live events. The anticipated award recommendation to City Council is scheduled for September 17, 2026.

The pension management system requirements specify functionality tailored to the City's current workforce of 3,201 full-time employees, 603 contingent workers, and 2,727 retirees. The system must accommodate existing pension obligations and integrate seamlessly with the broader ERP modules covering Finance, Procurement, Human Capital, Budgeting, and Planning. Vendors must either provide pension management functionality directly or facilitate integration with third-party pension management solutions. The requirements ensure that the new system can manage approximately 3.4 terabytes of migrated data from the legacy system while supporting evolving state and federal regulatory compliance. Set-aside opportunities are available for Small Business Enterprise (2%), Minority Business Enterprise (2%), and Women Business Enterprise (2%), with vendors required to meet minimum qualifications including prior successful implementation of comparable solutions for state and local government agencies and Oracle EBS data migration experience.