Attachment_1_-_EBS_Interfaces.pdf

This is an attachment document detailing EBS (Enterprise Business Suite) interfaces for the City of St. Petersburg's Enterprise Resource Planning Software Modernization project in Florida. The City is soliciting proposals to replace its current Oracle E-Business Suite system with a fully SaaS cloud-based solution that provides integrated, modular functionality across Finance, Procurement, Human Capital, Budgeting, and Planning. Vendors must provide comprehensive implementation services including project management, system design, hardware provisioning, interface development, systems integration, data migration, testing, implementation, training, and maintenance. A dedicated project manager must be assigned and present onsite quarterly for two-day reviews, as well as attend module kickoff and go-live events. The pre-proposal meeting is scheduled for January 6, 2026, at 10:00 am via Microsoft Teams, with questions due by January 20, 2026. Proposals are due electronically by February 17, 2026, at 3:00 pm through the City's online procurement portal, with an anticipated award recommendation to City Council on September 17, 2026.

The evaluation comprises 11 weighted criteria totaling 100 points, including project understanding (10%), organizational capacity (15%), RFP compliance (20%), management plan (16%), implementation cost (11%), annual support cost (7%), financial stability (10%), base agreement acceptance (5%), and set-asides for Small Business Enterprise (2%), Minority Business Enterprise (2%), and Women Business Enterprise (2%). Vendors must meet seven minimum qualifications, including successful implementation of the proposed solution for comparable state and local government agencies within three years, completion of at least five Oracle EBS data migrations, and certification as an implementation partner. The City currently operates with 3,201 full-time employees, 603 contingent workers, and 2,727 retirees, and requires migration of approximately 3.4 terabytes of data. The existing third-party systems, including OpenGov, B2G, GovMax, Neighborly, and Kronos, must be integrated into the new solution.