Base Agreement Summary

This is a Base Agreement document for the City of St. Petersburg's Enterprise Resource Planning Software Modernization project, a re-solicitation for cloud-based ERP system replacement. The City seeks a fully SaaS cloud-based solution to replace its current Oracle E-Business Suite system, with integrated modular functionality covering Finance, Procurement, Human Capital, Budgeting, and Planning. Vendors must provide comprehensive implementation services including project management, system design, hardware provisioning, interface development, systems integration, data migration, testing, implementation, training, and maintenance. A pre-proposal meeting is scheduled for January 6, 2026, at 10:00 am via Microsoft Teams, with questions due by January 20, 2026, at 12:00 pm. Proposal submissions are due electronically by February 17, 2026, at 3:00 pm through the City's online procurement portal. The City expects a dedicated project manager for the duration of the project with mandatory quarterly onsite two-day reviews and attendance at module kickoff and go-live events. The anticipated recommendation of award to City Council is scheduled for September 17, 2026.

Evaluation will be weighted across 11 criteria totaling 100 points, including project understanding (10%), organizational capacity (15%), RFP compliance (20%), management plan (16%), implementation cost (11%), annual support cost (7%), financial stability (10%), and base agreement acceptance (5%). The solicitation includes set-aside points for Small Business Enterprise (2%), Minority Business Enterprise (2%), and Women Business Enterprise (2%). Vendors must meet seven minimum qualifications, including successful implementation of the proposed solution for multiple comparable state and local government agencies within the last three years, completion of at least five Oracle EBS data migrations, and certification as an implementation partner. The City's current infrastructure includes 3,201 full-time employees, 603 contingent workers, and 2,727 retirees, with approximately 3.4 terabytes of data requiring migration. Existing third-party solutions including OpenGov, B2G, GovMax, Neighborly, and Kronos will need to be integrated or considered during implementation.