Appendix_A_-_Statement_of_Work.pdf

This Appendix A Statement of Work outlines the implementation requirements for the City of St. Petersburg's Enterprise Resource Planning Software Modernization project, a comprehensive replacement of the City's current Oracle E-Business Suite with a fully SaaS cloud-based solution. The solicitation requests integrated, modular functionality across Finance, Procurement, Human Capital, Budgeting, and Planning, with vendors required to either provide all modules directly or facilitate third-party integrations. The scope of work encompasses project management, system design, hardware provisioning, interface development, systems integration, data migration, testing, implementation, training, and maintenance services. A dedicated project manager must be assigned for the duration of the project with mandatory quarterly onsite two-day reviews and required attendance at module kickoff and go-live events. The pre-proposal meeting is scheduled for January 6, 2026, at 10:00 am via Microsoft Teams, with written questions due by January 20, 2026, at 12:00 pm. Proposal submissions are due electronically by February 17, 2026, at 3:00 pm through the City's online procurement portal, with an anticipated recommendation of award to City Council scheduled for September 17, 2026.

The evaluation criteria comprise 11 weighted categories totaling 100 points, with significant allocations for RFP compliance (20%), organizational capacity (15%), management plan (16%), project understanding (10%), financial stability (10%), implementation cost (11%), and annual support cost (7%), with additional set-asides for Small Business Enterprise, Minority Business Enterprise, and Women Business Enterprise (2% each). Vendors must meet seven minimum qualifications, including successful implementation of the proposed solution for multiple comparable state and local government agencies within the last three years, completion of at least five Oracle EBS data migrations, and certification as an implementation partner of the proposed software vendor. The City's current environment includes 3,201 full-time employees, 603 contingent workers, and 2,727 retirees, with approximately 3.4 terabytes of data requiring migration from the existing system. Current third-party integrations include OpenGov, B2G, GovMax, Neighborly, and Kronos, which must be addressed during the integration process.