Attachment_1_-_EBS_Interfaces.pdf

This is an attachment document supporting the City of St. Petersburg's Enterprise Resource Planning Software Modernization re-solicitation, specifically detailing EBS (Oracle E-Business Suite) interface requirements. The document outlines the technical specifications and integration protocols necessary for vendors to understand the existing system architecture and develop compatible interfaces for the proposed cloud-based ERP replacement. The City seeks a fully SaaS-based solution covering Finance, Procurement, Human Capital, Budgeting, and Planning modules, with vendors required to manage comprehensive implementation services including interface development, systems integration, data migration, and testing. The pre-proposal meeting is scheduled for January 6, 2026, at 10:00 am via Microsoft Teams, with questions due by January 20, 2026, at 12:00 pm. Proposal submissions are due electronically by February 17, 2026, at 3:00 pm through the City's online procurement portal. The project manager must be onsite quarterly for two-day reviews, with mandatory attendance at module kickoff and go-live events. Award recommendation to City Council is anticipated on September 17, 2026.

The interface documentation details the existing Oracle E-Business Suite system connections and integration points that vendors must accommodate during system replacement, addressing the migration of approximately 3.4 terabytes of data currently managed within the legacy system. The City currently operates third-party solutions including OpenGov, B2G, GovMax, Neighborly, and Kronos, which must be integrated or replaced as part of the modernization effort. Vendors must demonstrate implementation experience with comparable state and local government agencies within the last three years, certification as an implementation partner of the proposed software vendor, and completion of at least five Oracle EBS data migrations. Evaluation criteria are weighted across 11 categories totaling 100 points, with set-asides of 2 percent each for Small Business Enterprise, Minority Business Enterprise, and Women Business Enterprise certifications. The City's infrastructure consists of 3,201 full-time employees, 603 contingent workers, and 2,727 retirees.