UNSPSC 85161503: Medical or surgical instrument maintenance or repair

These services are used to maintain instruments and would include sharpening, cleaning and repair.

UNSPSC 85161503 Medical or surgical instrument maintenance or repair is a Commodity code covering preventive maintenance, repair, calibration, and emergency service on medical equipment deployed in healthcare facilities, educational institutions, and state health agencies. State and local governments procure this work to sustain diagnostic imaging systems, patient monitoring devices, surgical and laboratory equipment, ventilators, infusion pumps, cardiac monitors, ultrasound systems, and specialized clinical instruments across hospitals, state-supported living centers, health departments, community health centers, and allied health training programs. The work spans routine inspections and parts replacement through emergency response and full-service OEM maintenance agreements, often bundled with warranty coverage, training, and 24/7 technical support. Issuing bodies include state health and human services departments, state hospital and mental health facilities, county hospitals and health authorities, municipal fire and EMS departments, community health centers, and public universities. Texas Health and Human Services Commission (HHSC) and the California Department of State Health Services are standout repeat buyers, along with county boards of commissioners in Florida, Illinois, and Ohio and independent municipal procurement offices.

Recent activity spans Texas, California, Florida, Illinois, and Mississippi, with concentrated procurement from HHSC across multiple state-supported living centers and hospitals. Representative solicitations include the Texas HHS Commission's IFB for biomedical maintenance on durable medical equipment (ventilators, monitors, infusion pumps) at state facilities with estimated historical spend of $1.5 million over a four-year term (HHS0017184, due June 26, 2026); San Bernardino County's RFP for preventive maintenance and probe coverage on eleven Philips ultrasound systems across three regional medical center locations with a five-year contract term (ARMC126ARMC6418, proposals due July 21, 2026); the Texas HHS Commission's preventive maintenance and repair services for hospital and durable medical equipment at Lubbock State Supported Living Center, including 220 items of diagnostic, monitoring, and patient-care equipment with estimated historical spend of $80,000 (HHS0017530, due June 26, 2026); and Valencia College's sole-source procurement for a Philips Affiniti 70 Ultrasound System at $96,093 for the School of Allied Health's Diagnostic Medical Sonography program (SS202616, due November 13, 2025). Commodity-level opportunities frequently specify CBET (Certified Biomedical Equipment Technician) certification requirements, mandate minimum two to three years of relevant experience, require three verifiable references, and often impose restrictive geographic service radii (20-mile proximity to facility) to filter eligible local vendors. Multi-year initial terms (three to four years) with renewal options to ten years are standard, with firm fixed pricing and annual CPI-indexed adjustments permitted at agency discretion. California and Texas procurements often include HIPAA BAA acknowledgment and cybersecurity documentation requirements; Texas facilities impose prevailing wage thresholds and background-check vetting; Florida jurisdictions mandate ISO 13485:2016 certification for specialized equipment classes. Set-asides and preferences appear in selected California and Texas procurements (5% SBE preference in California IFBs, HUB subcontracting goals in Texas). Bonding is rare; comprehensive general and professional liability insurance ($1–2 million coverage) is near-universal, with workers' compensation and umbrella policies required across all issuers.