IVHM FY 27 Building Automation System Maintenance

The Illinois Department of Veterans Affairs is requesting bids on building automation system (BAS) maintenance labor and materials for the Illinois Veterans Home in Manteno for the period July 1, 2026 through June 30, 2027, with questions due April 20, 2026 and bids due April 23, 2026.

No set-asides or preference programs apply. Subcontracting is explicitly prohibited; the vendor must provide all labor, materials, tools, and equipment directly.

The scope covers quarterly preventative maintenance and repair of the BAS serving Resident Units 1 and 2 at One Veterans Drive, Manteno, Illinois. Services include stroke testing of all valves and actuators, verification of active system points, sub-level controller communication checks, TCP control maintenance, alarm history review, controller backups, and software subscription provisions for Lynxspring/Tridium N4. The facility currently operates Tridium version 4.10 with multiple MACH Pro-Sys, MACH Pro-Com, MACH Pro-Air, and MACH Pro-Zone88 controllers, BACnet routers, room pressure monitors, and flow controllers. Work is performed during normal business hours Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state and federal holidays, and must be coordinated with the facility's Chief Engineers Office. The vendor is responsible for work area cleanup and waste disposal.

No maximum contract amount is specified; pricing is structured as a small purchase with estimated cost to be entered by the State prior to execution. The vendor must maintain General Commercial Liability insurance of $1 million per occurrence with $2 million annual aggregate, Auto Liability insurance of $1 million per occurrence, and Workers' Compensation Insurance as required by law, naming the State as additionally insured. All services must be performed in the United States. The vendor must comply with prevailing wage requirements where applicable and execute the State of Illinois standard certifications, including non-delinquency of state debts, drug-free workplace, equal employment opportunity, and other statutory compliance requirements. Questions should be directed to travis.kutemeier@illinois.gov by April 20, 2026.