Preventive Maintenance and As Needed Repair Services for Patient Care Equipment, Denton State

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bid (IFB No. HHS0016137) for preventive maintenance and as-needed repair services for patient care equipment at the Denton State Supported Living Center (DSSLC). The procurement specifically covers maintenance services for 30 Maxi Move Power Patient Lifts with scale, 11 Carevo Height-Adjustable Shower Trolleys, 3 Parker Height Adjustable Reclining Bathing Systems, and 16 Maxi Move Power Patient Lifts. Bidders must have a minimum of five years of relevant experience and provide trained personnel with verifiable references. The solicitation requires one annual preventive maintenance and inspection per equipment piece according to manufacturer specifications, with services to be performed during regular business hours, outside regular hours, and on state holidays. Key dates include an optional vendor and HUB conference on June 23, 2025, optional on-site visits on June 25 and 26, 2025, and bid responses due by July 15, 2025. The contract will initially run from September 1, 2025, to August 31, 2026, with options for two one-year renewals. Award will be made to the bidder providing the best value to the State of Texas, considering factors such as meeting specifications, performance delivery capabilities, and price.

The procurement includes a significant Historically Underutilized Business (HUB) subcontracting requirement, with a statewide HUB utilization goal of 26.0% for "All-Other Services Contracts." Bidders must submit a comprehensive HUB Subcontracting Plan, with options including using only HUB subcontractors, participating in a Mentor-Protege Program, or demonstrating good faith efforts to include HUB vendors. The historical spend for similar services is $40,000 for the period of September 1, 2023, to August 31, 2024, suggesting a similar budget range for the upcoming contract. Vendors must complete detailed affirmations covering areas such as anti-discrimination provisions, cybersecurity training, and compliance with state and federal regulations. Post-award requirements include submitting monthly Progress Assessment Reports and obtaining HHS approval for any subcontracting plan modifications. Non-compliance can result in contract breach and potential debarment from state contracting for up to five years. Bidders must also provide comprehensive documentation, including a completed Bidder Reference Form, HUB Subcontracting Plan, Pricing Sheet, and Solicitation Affirmations to be considered for the contract.